You will:
- Office Management: Act as the welcoming person of our office for staff, vendors, and clients. Maintain the organization, neatness, and stock (supplies, snacks, etc.) for our offices space.
- HR Support: Assist the HR team with practical daily matters, including drafting contracts, preparing onboarding work supplies, setting up accounts, and administering employee perks.
- Travel Management: Assist on travels, including booking flights, hotels, and managing itineraries
- Event Planning: Help foster our company culture by organizing local and international social activities and team-building events.
- Documentation & Admin: Manage general administrative paperwork, ensure the timely signing of documents, manage info email and operational invoices
- IT Asset Coordination: Help maintain our employee "computer park" by tracking hardware inventory and ensuring equipment is ready for use.
Requirements:
- Language Skills: High proficiency in both spoken and written Polish and English;
- Education: A College or University degree. We are happy to welcome fresh graduates or last-year students, provided you are available to work full-time;
- Work Style: Exceptional organizational and multi-tasking skills with a proven ability to prioritize your workload effectively under pressure;
- Mindset: A proactive problem-solver with a strong "can-do" attitude, high reliability, diligence, and sharp attention to detail;
- Communication: Excellent interpersonal skills with a natural ability to connect with people and build positive relationships;
- Experience: Previous experience in a similar administrative, front-desk, or customer-facing role is a plus, but not mandatory;
- Availability: Availability to work part time (minimum 50%) or full time.
Benefits:
- Professional Growth – We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;
- Culture & Connection – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
- Gifts Programme – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized.
Skills Required
- High proficiency in spoken and written Polish and English
- College or University degree (fresh graduates welcome)
- Exceptional organizational and multi-tasking skills; ability to prioritize under pressure
- Proactive problem-solver with a can-do attitude, reliability, diligence, and attention to detail
- Excellent interpersonal and communication skills
- Previous administrative, front-desk, or customer-facing experience
- Availability to work part time (minimum 50%) or full time
What We Do
Civitta is a leading independent management consultancy in Emerging Europe. Today, our company, headquartered in Tartu, Estonia, employs over 700 consultants and experts across 27 offices in 19 countries: Estonia Latvia Lithuania Poland Finland Denmark Belarus Ukraine Moldova Serbia Romania Slovakia Bulgaria North Macedonia Kosovo Armenia Sweden Georgia Uzbekistan We aim to bring the right minds together to challenge the boundaries and make meaningful changes for our clients. We cover a wide range of services, including management consulting, grants and project management, market research and customer data analytics, entrepreneurship support and startups, public policy and development. We also work beyond home markets – our flexible approach and international mindset have ensured the successful cooperation with clients in 40+ countries, resulting in 10000+ completed projects. What’s our approach? We deliver more. With an effective management model, we ensure that the money paid for our work is invested in the project, not into overheads. We ask the tough questions. We challenge our clients to achieve the challenge themselves. We like unconventional projects. We have an entrepreneurial mindset allowing us to be flexible and work with niche or unusual projects. We get the job done. We collect facts, analyze them and deliver fact-based results. We are practical and we aim for impact. We have Estonian roots. An unique Central and Eastern Europe & Nordics footprint stretching over 16 countries throughout Europe. #TheChallengerAdvisory
