The Role
Manage end-to-end routing, receiving, and domestic shipments for FOB and POE orders; source carriers and maintain rate matrices; enter and reconcile freight bills; keep ERP (AMT) and costing data accurate; support import operations and customs coordination; produce basic cost and transit reports; communicate status and escalate exceptions to drive on-time delivery and process improvements.
Summary Generated by Built In
About the Client
Our client is a US-based manufacturer and distributor of branded and private-label pet products serving major retail channels. They operate EDI-enabled, bicoastal distribution centers to ensure business continuity and speed to floor. With global manufacturing partnerships across the US, China, India, Mexico, Malaysia, Cambodia, and Vietnam, they bring high-quality pet products to market at scale.
Our client is a US-based manufacturer and distributor of branded and private-label pet products serving major retail channels. They operate EDI-enabled, bicoastal distribution centers to ensure business continuity and speed to floor. With global manufacturing partnerships across the US, China, India, Mexico, Malaysia, Cambodia, and Vietnam, they bring high-quality pet products to market at scale.
Why does this role exist?
This role ensures the smooth, cost-effective flow of goods across multiple divisions and warehouses by managing FOB and POE orders from routing through receiving and coordinating all domestic shipments. It secures competitive carrier rates, maintains accurate costing and ERP records, and serves as the backup for import operations. Ultimately, it supports the Director of Operations to drive operational efficiency, on-time delivery, and data accuracy.
The Impact you’ll make
Order Routing and Shipment Coordination
- Manage end-to-end routing and receiving of FOB and POE orders
- Coordinate all domestic shipments across multiple divisions and warehouses
- Schedule pickups/deliveries, track in-transit orders, and resolve exceptions with carriers and 3PLs
Carrier Management and Rate Quoting
- Source and quote with multiple trucking companies to secure best rates and service levels
- Build and maintain a carrier rate matrix and preferred carrier list
- Monitor carrier performance (on-time, damage claims, responsiveness) and escalate issues
Costing, Billing, and ERP Accuracy
- Enter and reconcile freight bills; validate charges against quotes and agreements
- Maintain accurate shipment, costing, and routing data in AMT (ERP)
- Prepare shipment documentation, PODs, and audit files for finance
Import Support and Compliance
- Serve as backup to the Import Manager for overseas shipments
- Track inbound containers/airfreight and collaborate with customs brokers and freight forwarders
- Help ensure compliance and document readiness (commercial invoices, packing lists, arrival notices)
Stakeholder Communication and Process Improvement
- Provide timely status updates to the Director of Operations, warehouses, and internal teams
- Produce basic reports on costs, transit times, and exceptions; recommend improvements
- Uphold SLAs and contribute to SOPs that enhance speed-to-floor and data integrity
Skills, Knowledge and Expertise
Required:
- 2+ years as an Operations/Logistics/Supply Chain Coordinator (hard requirement)
- Proven ability to route, ship, and bill POE and FOB orders end-to-end
- Hands-on domestic freight coordination with multi-carrier rate quoting and scheduling
- Costing experience, including entering and reconciling freight bills
- ERP proficiency (AMT preferred) and Outlook; strong Excel/Sheets skills
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Your Superpowers:
- Technical: Domestic freight coordination, carrier quoting/negotiation, ERP data entry (AMT preferred), Outlook, Excel/Sheets, shipment documentation, basic EDI familiarity
- Analytical: Cost comparison, variance analysis, exception/root-cause tracking, reporting
- Communication: Clear, timely updates to internal teams, carriers, and warehouses; escalation when needed
- Work style: Detail-obsessed, organized, proactive, dependable; able to work independently and within a team
- Mindset: Continuous improvement, service-oriented, calm under pressure, solutions-first
You should apply if...
- You thrive in a fast-paced operations environment and enjoy making logistics run like clockwork
- You take pride in accuracy—your routing, costs, and ERP entries are reliable the first time
- You’re resourceful in sourcing best carrier rates without sacrificing service or timelines
- You’re a clear communicator who keeps stakeholders informed and moves issues to resolution
- You’re comfortable supporting a US-based team operating on Eastern Time
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday to Friday 8:30am - 5:30pm EST
Compensation:
- $7 per hour
- No benefits package included
Benefits
About
Magic has connected top remote talent with fast-growing businesses for over 10 years.Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.
Skills Required
- 2+ years as an Operations/Logistics/Supply Chain Coordinator
- Ability to route, ship, and bill POE and FOB orders end-to-end
- Hands-on domestic freight coordination with multi-carrier rate quoting and scheduling
- Costing experience, including entering and reconciling freight bills
- ERP proficiency
- AMT ERP experience
- Outlook proficiency
- Strong Excel/Google Sheets skills
- WFH computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 (or better)
- Internet speed of at least 40MBPS
- Headset with noise-cancelling mic and webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Ability to work Monday-Friday 8:30am-5:30pm EST (40 hours/week)
- Serve as backup to Import Manager; coordinate inbound containers/airfreight and work with customs brokers/freight forwarders
- Basic EDI familiarity
- Prepare shipment documentation, PODs, and audit files for finance
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The Company
What We Do
Magic is a frictionless way to plug in thoroughly vetted, cost-effective remote workers, to help scale your key business functions. Through a combination of automation and active work, we tap into our network of vetted remote workers who handle tasks from virtual assistance and customer service to sales lead generation and scheduling across various team members—like magic.
