Operations Logistics Coordinator

POSITION SUMMARY

The Operations Logistics Coordinator will provide pivotal support in ensuring the seamless coordination and execution of a diverse range of transportation and calendar needs. This position collaborates closely with all departments to orchestrate events, manage staffing requirements, and oversee the rental process for all facilities.  This role requires enthusiasm, proactivity, and an outstanding communicator who delivers incredible customer service, organization, collaboration, leadership, and team development.

Reports to:  Logistics Manager

Supervises: None

ESSENTIAL DUTIES

MASTER CALENDAR

• Manage a master facilities calendar for on-campus events, utilizing all available indoor and outdoor spaces
• Note that all off-campus events require coordination of activities on and off campus
• Coordinate tasks and activity requests for the Events Team to support and facilitate onsite meetings
• Lead the post-event evaluation and feedback process
• Create a plan to implement changes and improvements to future events based on feedback and collaboration with impacted departments on campus
• Communicate proactively and accurately, both verbally and in writing
• Coordinate with the Operations team to create work orders for tasks created through facility requests within the Master Calendar

TRANSPORTATION

• Schedule and assign school-owned vehicles to support all Orange Lutheran programs and events
• Maintain up-to-date records of those approved to drive school-owned vehicles
• Arrange for repairs and alternate transportation for school-owned vehicles
• Arrange for the training of individuals to qualify them as California Certified School Bus drivers eligible to transport students on school-owned vehicles; monitor and evaluate performance; assist in resolving problems
• Seek new ideas and technologies to improve transportation coordination and facilitate operational safety for students during school-provided transportation to and from Orange Lutheran activities and events 
• Review and schedule regular maintenance for school-owned vehicles, meeting best practice requirements for optimal vehicle safety and performance
• Establish and maintain an operation manual, files, and records of inventory and expenditure control, operational processes, and preventative maintenance programs
• Analyze transportation needs for upcoming events and determine the optimum scheduling of outside transportation
• Provide advice on pupil transportation needs, problems, issues, or concerns
• Participate in budget planning and maintenance of expenditure control
• Maintain policies, procedures, and better practices for transporting students in private vehicles by parent or Lutheran High School faculty and staff
• Maintain up-to-date knowledge of current California Department of Education and Vehicle Code regulations for student transportation

ADDITIONAL DUTIES

• All other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

EDUCATION AND EXPERIENCE

Education

Bachelor's Degree preferred

Experience

Experience in events, facilities/property management, or related field preferred

LICENSES, CERTIFICATES, AND CLEARANCES

• Valid Fingerprint
• Valid CPR and First Aid certifications
• TB Risk Assessment
• Ministry Safe Clearance

KEY COMPETENCIES

Knowledge

• Proficiency in a range of information technology tools and platforms

Skills and Abilities

• Strong analytical, organizational, and presentation skills
• Excellent communication and problem-solving skills
• Ability to work independently with little supervision and effectively deal with stressful situations
• Self-motivated; confident, energetic, and flexible

PERSONAL CHARACTERISTICS

• Exhibiting the highest level of Christian integrity his/her life reflects Christ-like morals, behavior, attitude, and leadership
• Integrate faith and prayer in the performance of job duties
• Support the Mission and Statement of Faith of Orange Lutheran High School
• Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles
• Ability to articulate their Christian faith
• Active member of a Christian church; Missouri Synod preferred

PHYSICAL REQUIREMENTS

The employee must have the physical abilities to perform the essential functions of the job as outlined above

• Frequently move about the campus, sit for extended periods, talk and hear, and use hands to handle, feel, or grasp objects
• Occasionally stand, walk, push, pull, or lift up to 50 pounds, reach with hands or arms, climb, balance, stoop, kneel, crawl, taste, or smell

WORK ENVIRONMENT

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• The majority of work is performed in a climate-controlled school setting, with occasional outside exposure to varying weather conditions.
• The noise level is that of a typical quiet office setting, with occasional exposure to moderate to loud noise at school events

This job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position.  Employees will be assigned specific job-related duties through their hiring departments.  Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position’s role, scope, and FLSA status, or grade.