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The Role
Manage operational workflows, projects, deadlines, CRM records, documentation, SOPs, and executive follow-ups using Notion and AI tools. Coordinate contractors, research vendors, maintain recurring processes, prepare meeting updates, and identify workflow improvements. The role requires strong organization, independent problem-solving, professional English, and the ability to work remotely with minimal supervision. Occasional marketing operations support, including content scheduling and uploads, may also be required.
Summary Generated by Built In
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Operations & Executive Assistant
Location: Remote — Latin America
Work Arrangement: Fully Remote
Employment Type: Full-Time Contractor
Industry: Professional Services / Consulting
Compensation: $1,800 – $2,200 USD/month
English Proficiency: Professional written and spoken English required
Schedule: Full-Time | Meaningful overlap with U.S. Pacific Time business hours
About the Company
Our client is a small U.S.-based consultancy that helps founders and marketing teams organize knowledge, processes, and AI-enabled workflows.
The team is lean and distributed, with Notion as its central operational hub and AI tools used to improve research, documentation, and execution.
About the Role
We are looking for a proactive Operations & Executive Assistant to keep projects, systems, and recurring responsibilities moving forward.
This is primarily an operations role. You will manage workflows in Notion, coordinate deadlines, maintain CRM and documentation, follow up with team members and contractors, and make sure operational details do not fall through the cracks.
You must already be comfortable using Notion and AI tools in your day-to-day work. We value people who can independently prioritize, identify blockers, research solutions, and take the next reasonable action without waiting for detailed instructions.
Why This Opportunity?
This role offers the opportunity to work directly with a U.S.-based founder while taking meaningful ownership of day-to-day operations, systems, and workflows.
You'll work hands-on with Notion, AI, project coordination, CRM, and process improvement, with the autonomy to help build better operational systems rather than simply execute a static administrative checklist.
What You'll Do
Required Qualifications
Success means projects and recurring responsibilities move forward without constant founder oversight; Notion and CRM remain organized and reliable; deadlines and blockers are proactively managed; and operational problems are surfaced with context and a proposed solution.
You will also help simplify or improve recurring processes using Notion, AI, and stronger operational workflows.
Why Join Us?
This is an operations-first position, not a traditional calendar-focused Executive Assistant role.
Candidates must already have practical Notion experience and professional experience using AI tools in their day-to-day work. We are looking for someone who can organize complexity, close loops, follow up confidently, and solve problems without constant supervision.
This is a remote/telecommute position.
Operations & Executive Assistant
Location: Remote — Latin America
Work Arrangement: Fully Remote
Employment Type: Full-Time Contractor
Industry: Professional Services / Consulting
Compensation: $1,800 – $2,200 USD/month
English Proficiency: Professional written and spoken English required
Schedule: Full-Time | Meaningful overlap with U.S. Pacific Time business hours
About the Company
Our client is a small U.S.-based consultancy that helps founders and marketing teams organize knowledge, processes, and AI-enabled workflows.
The team is lean and distributed, with Notion as its central operational hub and AI tools used to improve research, documentation, and execution.
About the Role
We are looking for a proactive Operations & Executive Assistant to keep projects, systems, and recurring responsibilities moving forward.
This is primarily an operations role. You will manage workflows in Notion, coordinate deadlines, maintain CRM and documentation, follow up with team members and contractors, and make sure operational details do not fall through the cracks.
You must already be comfortable using Notion and AI tools in your day-to-day work. We value people who can independently prioritize, identify blockers, research solutions, and take the next reasonable action without waiting for detailed instructions.
Why This Opportunity?
This role offers the opportunity to work directly with a U.S.-based founder while taking meaningful ownership of day-to-day operations, systems, and workflows.
You'll work hands-on with Notion, AI, project coordination, CRM, and process improvement, with the autonomy to help build better operational systems rather than simply execute a static administrative checklist.
What You'll Do
- Manage projects, tasks, owners, due dates, dependencies, and recurring workflows in Notion.
- Review overdue tasks, missing owners, unanswered requests, and stalled projects, following up proactively to keep work moving.
- Turn disorganized requests into clear next actions and prepare concise updates on priorities, risks, blockers, and decisions needed.
- Maintain Notion databases, CRM records, SOPs, internal documentation, and Google Drive resources.
- Use AI tools for research, synthesis, documentation, meeting preparation, summaries, SOP creation, drafting, and routine operational support, validating outputs before use.
- Identify opportunities to simplify, document, or improve recurring processes using Notion, AI, and better workflows.
- Track executive commitments, approvals, follow-ups, and decisions; prepare agendas and convert meeting decisions into assigned tasks and deadlines.
- Coordinate contractor onboarding, access, invoices, time logs, subscriptions, renewals, and basic administrative logistics.
- Research vendors, tools, services, and operational questions and recommend practical next steps.
- Support lightweight marketing operations such as scheduling approved content and uploading website, email, or social content when needed.
Required Qualifications
- Experience in operations, project coordination, executive support, or a similar operational role.
- Hands-on Notion experience with databases, tasks/projects, templates, properties, views, and filters.
- Professional experience using AI tools in daily workflows for research, synthesis, documentation, drafting, or operational support.
- Experience managing multiple projects, deadlines, recurring responsibilities, and CRM/project-management systems.
- Strong organization, prioritization, attention to detail, and follow-through.
- Ability to independently research problems, propose practical solutions, and adjust as priorities change.
- Professional written and spoken English.
- Ability to work independently in a remote environment.
- Experience supporting a founder, executive, or small professional-services business.
- Experience reorganizing messy operational systems, maintaining SOPs, or improving recurring workflows.
- Experience using AI to streamline recurring processes or administrative work.
- Familiarity with Google Workspace, Slack, Zoom, WordPress, or similar business tools.
- Basic marketing operations or content scheduling experience.
Success means projects and recurring responsibilities move forward without constant founder oversight; Notion and CRM remain organized and reliable; deadlines and blockers are proactively managed; and operational problems are surfaced with context and a proposed solution.
You will also help simplify or improve recurring processes using Notion, AI, and stronger operational workflows.
Why Join Us?
- $1,800 – $2,200 USD/month.
- Fully remote work in Latin America.
- Direct exposure to the founder with significant autonomy and ownership.
- Hands-on work with Notion, AI, systems, and process improvement.
- Opportunity to build better operational systems rather than simply execute a static administrative checklist.
This is an operations-first position, not a traditional calendar-focused Executive Assistant role.
Candidates must already have practical Notion experience and professional experience using AI tools in their day-to-day work. We are looking for someone who can organize complexity, close loops, follow up confidently, and solve problems without constant supervision.
This is a remote/telecommute position.
Skills Required
- Experience in operations, project coordination, executive support, or a similar operational role
- Hands-on experience using Notion databases, tasks, projects, templates, properties, views, and filters
- Professional experience using AI tools in daily workflows
- Experience managing multiple projects, deadlines, recurring responsibilities, and CRM or project-management systems
- Strong organization, prioritization, attention to detail, and follow-through
- Ability to independently research problems, propose practical solutions, and adapt to changing priorities
- Professional written and spoken English
- Ability to work independently in a remote environment
- Experience supporting a founder, executive, or small professional-services business
- Experience reorganizing operational systems, maintaining SOPs, or improving recurring workflows
- Experience using AI to streamline recurring processes or administrative work
- Familiarity with Google Workspace, Slack, Zoom, WordPress, or similar business tools
- Basic marketing operations or content scheduling experience
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The Company
What We Do
The Entrepreneur Cooperative (ECo) is a vibrant, member-driven community designed for entrepreneurs at every stage of their journey. ECo aims to empower its members through shared experiences, resources, and meaningful connections. At the heart of ECo is the belief in collective growth—where members actively participate in governance, decision-making, and the strategic direction of the cooperative. ECo provides a platform for entrepreneurs to exchange ideas, collaborate on projects, and access a wide range of educational content focusing on critical aspects of entrepreneurship such as board management, investor relations, and scaling strategies. ECo is poised to redefine entrepreneurial collaboration, offering an inclusive space for founders to thrive. Communication and collaboration are facilitated through various channels, including Slack for real-time discussions and a dedicated listserv for announcements, events, and deal flow opportunities. ECo also emphasizes the importance of in-person connections, with regular events and meetups organized across different geographies. ECo's subgroups cover a broad spectrum of interests and industries, from real estate to health and wellness, AI experimentation, and beyond, ensuring that every member finds their niche within the community. These subgroups provide focused forums for discussion, learning, and networking, catering to the diverse needs and passions of ECo members.
