Operations Coordinator

Brooks is a leading provider of automation solutions with over 40 years of experience in the semiconductor industry, offering precision robotics, integrated automation systems, and contamination control solutions that empower chip manufacturers worldwide. Our product portfolio includes a range of automation solutions, including robots, vacuum systems, and atmospheric robots for semiconductor manufacturing (www.brooks.com).  

Are you looking for a place where you can be part of a transformation? Join us at Brooks Automation and be a part of a dynamic organization that is shaping the future of technology.

The Operations Coordinator plays key role in ensuring smooth day‑to‑day production and cleanroom operations. This position supports compliance with safety, quality and regulatory standards while driving operational efficiency across the shop floor. By owning essential administrative, coordination and logistical activities—including the management of non‑BOM materials. Manufacturing Coordinator enables DL/IDL to remain focused on core manufacturing tasks. This role directly contributes to improved productivity, consistent quality, effective material availability and operational excellence.

Duties and Responsibilities

1. Workforce Onboarding Coordination

• Coordinate new employee onboarding, including reporting arrangements with supervisors.
• Preparing and distribute required new‑joiner kits, access items and documentation.
• Conduct onboarding briefings covering operational protocols, cleanroom rules, safety requirements and workplace guidelines.

2. Documentation, Compliance & Quality Assurance

• Maintain accurate and up‑to‑date records for onboarding, operational activities, and logs, ensuring proper filing for both hardcopy and softcopy systems.
• Ensure all documentation complies with ISO, GMP and cleanroom regulatory requirements.
• Support quality control processes and procedures, including preparation and assistance during internal and external audits through complete and well‑organized documentation.

3. Inventory & Materials Control (Non‑BOM / Indirect Materials)

• Coordinate with procurement and warehouse teams to secure new material requests and ensure timely availability of non‑BOM and indirect materials.
• Monitor inventory levels and initiate replenishment requests to support uninterrupted operations.
• Ensure proper labeling, storage and handling of materials in line with cleanroom and safety requirements.

4. Cross‑Functional Communication & Coordination

• Collaborate with key stakeholders to coordinate visitor and customer production floor visits.
• Facilitate real‑time communication on the production floor, including operational information.
• Liaise with relevant teams to conduct routine inspections and ensure compliance with 6S standards.

5. Operational KPI & Efficiency Support

• Follow up with relevant teams to ensure timely closure of open actions and improvement items.
• Ensure 100% on‑time completion and quality execution of staff KPI setting for mid‑year and year‑end evaluations.
• Monitor, identify, and coordinate the closure of gaps in 4M+1E (Man, Machine, Material, Method, Environment), as well as regulatory and compliance requirements.

6. Administrative & Operational Support

• Perform general administrative duties to support daily production and operations activities.
• Provide coordination and assistance to the operations team as required.

7. Ad‑Hoc Responsibilities

• Perform any other duties as assigned by management to support operational needs.

Required Qualifications & Requirements:

• Minimum 3-5 years’ experience in Manufacturing Operations environment.
• Diploma with relevant work experience, or Degree holder
• Required to wear jumpsuit and work in a cleanroom environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software, WMS, Oracle Fusion and RF Smart Application.
• Knowledge of regulatory requirements, such as Occupational Safety and Health Administration (OSHA) guidelines, ISO 19001 and 14001.
• Fluency in both English and Bahasa Malaysia.
• Availability for a full-time position in Pasir Gudang, Johor, Malaysia

Hard skills

• Familiarity with office software: Proficient in using Microsoft Office (or Google Workspace) to prepare docs, work on slides, manage data, and more. It's basically their toolkit for just about everything!
• Advanced scheduling: Plan ahead and track performance, the best ones will take things up a notch by using smart scheduling tools for quick and error-free scheduling. 
• Document management: From storing physical papers to keeping digital files in check, organized and masters in using document management software. 

Soft skills 

• Communication skills: Able to communicate well with stakeholder. He or she needs to be clear, professional, and accurate in their messaging and keep everyone on the same page. 
• Problem-solving: He or she knacks for identifying issues and coming up with quick solutions is key to keeping the production running when unexpected challenges arise.
• Attention to detail: Being meticulous helps warehouse admins avoid data entry errors, scheduling conflicts, an undersupply of office materials, and other mistakes – big or small.  
• Adaptability: New software? Change in procedures? Office move? No problem! Demonstrate roll with the punches and keep everything running smoothly.
• Time management: Expected dealing with various requests that pop up out of nowhere, need to be great at prioritizing their tasks and managing not just their own time but also others’ time.  

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Work Location & Flexibility
At Brooks, we aim to foster a collaborative and engaging environment while offering flexibility where possible. Work arrangements may include a mix of in-office and remote work, depending on the nature of the role and business needs. Specific expectations will be shared during the interview process.

Brooks is committed to fostering a diverse and inclusive workplace and proudly serves as an equal-opportunity employer. We welcome all qualified applicants regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristics.

Diversity enhances our innovative capabilities and strengthens our ability to serve our customers and communities effectively. At Brooks Automation, we celebrate the unique experiences and perspectives each individual brings, believing they are essential to our collective success. Join us in building a workplace where every team member is valued and can thrive.

For applicants with disabilities requiring accommodations, don't hesitate to get in touch with [email protected] or call +1 (978) 262-2400 to discuss your needs.

Review EEO Law & EEO Statement.