Role:
Operations Coordinator
Location:
Mississauga, Ontario – Hybrid (4 days/week in office)
Company:
Mattamy Homes Canada
Department:
Construction Office, GTA Homebuilding
Employment Type:
Full-Time
Reports to:
Senior Manager, Operations
When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are. It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing you’re part of an environmentally-conscious, action-oriented organization with big plans for the future. The opportunity to bring the future of living to homeowners based on what Canadians value is exciting – and we’re making it happen.
Learn more about what makes working at Mattamy special and our award-winning culture.
What we offer
This is an exciting opportunity for a highly organized, detail-oriented coordinator who enjoys keeping projects, systems and people moving. In this role, you’ll play an important part in supporting GTA Homebuilding operations by coordinating permits, maintaining accurate construction data and documentation, and collaborating across teams to improve processes and help deliver great experiences for our homeowners.
What you’ll do
- Coordinate permit-related activities, including permit application submissions, intake reviews, document management and stakeholder follow-up to support timely approvals.
- Maintain and administer BuildPro system data, including lot personnel assignments, project setup activities and ongoing auditing to ensure data accuracy and compliance with established processes.
- Upload, manage and validate structural, grading and other construction documentation between enterprise systems and BuildPro.
- Maintain and track operational tools and records, including specification trackers, lockbox codes, quality management information and other construction support documentation.
- Monitor lot setup and integration activities between JDE and BuildPro, ensuring all lots are accurately established and maintained within company systems.
- Track system access, user accounts and usage for Construction and Operations teams, coordinating setup, changes and issue resolution as required.
- Provide administrative support for operational processes, including cheque requisitions, warranty system administration and other departmental activities.
- Collaborate with Construction, Customer Care, Land Development and Finance teams to identify process improvements, maintain data integrity and support operational excellence.
What you bring
- A minimum of 2 years of experience in administration, operations coordination or construction support role within a fast-paced environment.
- Strong proficiency in Microsoft Office, particularly Excel, Outlook and Word. Excel will be tested at interview.
- Excellent organizational skills with the ability to manage multiple priorities, deadlines and competing requests.
- Strong attention to detail and commitment to maintaining accurate records, documentation and system data.
- Ability to learn and navigate multiple business systems while following established processes and procedures.
- Exceptional interpersonal and customer service skills with the ability to work effectively across multiple departments.
- Strong written and verbal communication skills.
- Self-motivated and proactive, with the ability to work independently and as part of a collaborative team.
- Demonstrated problem-solving skills and a continuous improvement mindset.
- As the position may involve some travel to various city offices, access to a reliable vehicle and a class 'G' license is required.
Bonus points
- Experience working in residential construction, homebuilding, permits, customer care or warranty operations.
- Experience with BuildPro, JD Edwards (JDE), or similar enterprise systems.
- Knowledge of municipal permitting processes and/or architectural drawings.
- Experience with system administration, user account management or operational process auditing.
Compensation
The expected base salary range for this position is $50,000 – 73,500. Actual pay may vary depending on your job-related knowledge, competencies, and skills. We recognize that exceptional situations may fall outside this range, and we encourage all interested candidates to apply.
You are also eligible to participate in Mattamy’s annual bonus program which gives you the opportunity to increase your total compensation if business and individual goals are achieved.
We encourage applicants who meet most of the role requirements to hit that submit button and apply! It’s okay if you don’t have 100% of the requirements. If you’re the right candidate, we’ll help you learn and grow.
Who we are
Mattamy Homes is the largest family-owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.
Be yourself. We want it that way.
At Mattamy, we're passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important to the work we do to support our homebuyers, colleagues, and communities. From how we build our teams to cultivating our leaders, we're on a journey toward a welcoming, barrier-free culture for everyone.
Mattamy Homes Canada is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.
Mattamy companies may use artificial intelligence (AI) tools to support our hiring process, including to help screen or assess candidates along the way. These tools work behind the scenes, while people remain at the heart of every hiring decision.
Qualified applicants for this existing vacancy will be contacted directly by the Talent Acquisition team.
Skills Required
- Minimum 2 years of experience in administration, operations coordination, or construction support in a fast-paced environment
- Strong proficiency in Microsoft Office, particularly Excel, Outlook, and Word
- Excellent organizational skills with the ability to manage multiple priorities, deadlines, and competing requests
- Strong attention to detail and commitment to maintaining accurate records, documentation, and system data
- Ability to learn and navigate multiple business systems while following established processes and procedures
- Exceptional interpersonal and customer service skills
- Strong written and verbal communication skills
- Ability to work independently and collaboratively
- Demonstrated problem-solving skills and a continuous improvement mindset
- Reliable vehicle and Class G driver's license
- Experience in residential construction, homebuilding, permits, customer care, or warranty operations
- Experience with BuildPro, JD Edwards (JDE), or similar enterprise systems
- Knowledge of municipal permitting processes and/or architectural drawings
- Experience with system administration, user account management, or operational process auditing
What We Do
Mattamy Homes is a family-owned North American homebuilder and new-home construction and development firm. It acquires land, designs and develops communities, and designs and constructs homes and parkland. The company serves buyers across Canada and the United States with products ranging from townhomes and single-family detached homes to Canadian mid-rise and high-rise condominiums, helping thousands of families achieve homeownership each year.
