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Operations & Bookkeeping Coordinator
Cumming, GA • Full-Time, On-Site
ABOUT THE COMPANY
Coppenrath USA, LP is the U.S. distributor for Conditorei Coppenrath & Wiese, a globally recognized European bakery brand. Based in Cumming, Georgia, the company imports and distributes premium frozen desserts nationwide, combining quality products with strong operational and compliance standards.
POSITION SUMMARY
The Operations & Bookkeeping Coordinator is a highly visible, cross-functional role responsible for supporting the financial, operational, compliance, and administrative needs of the business. This position maintains accurate financial records, coordinates key operational processes, and helps ensure compliance with required programs and standards. The role is critical to supporting efficient business operations and providing reliable administrative and financial support across the organization. This role is mostly on-site in our office location.
KEY RESPONSIBILITIES
Operational Support — 65%
◆ Support operational processes across the organization to ensure efficient order flow, documentation, and internal controls.
.◆ Coordinate with internal and external stakeholders to collect and maintain required compliance records and supporting documentation
.◆ Coordinate EDI activities with external providers and internal stakeholders; advanced technical programming experience is not required.
◆ Troubleshoot basic EDI transactions (orders, invoices, ASNs) and coordinate resolution of errors with internal teams and external partners.
◆ Maintain and administer operational compliance programs, including CTPAT and FSVP, ensuring documentation, certifications, and audits are up to date.
◆ Track operational costs, compliance-related expenses, and program fees, and report results to management.
◆ Assist in documenting and improving standard operating procedures (SOPs) related to finance, operations, and compliance.
◆ Support other administrative departments, as applicable.
◆ Prepare operational and compliance reports for internal review and audit readiness
Bookkeeping & Financial Administration — 25%
◆ Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.
◆ Process invoices, expense reports, and vendor payments in a timely manner.
◆ Reconcile bank statements, credit cards, and other financial accounts.
◆ Assist with monthly and year-end close activities, including preparation of supporting documentation.
◆ Support payroll processing and related administrative tasks.
◆ Coordinate with external accountants, auditors, or tax advisors as needed.
◆ Maintain organized financial and accounting records in accordance with company policies.
Office Administration — 10%
◆ Manage day-to-day office administration tasks, including filing, recordkeeping, and internal correspondence.
◆ Order and manage office supplies and coordinate with vendors and service providers.
◆ Support employee onboarding and offboarding documentation and basic HR administration.
◆ Assist with scheduling, meeting coordination, and internal communications.
◆ Serve as a key point of contact for general administrative and office-related needs.
QUALIFICATIONS
◆ Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Operations, or a related field preferred.
◆ 3–5 years of experience in bookkeeping with additional exposure to office administration and operations.
◆ Working knowledge of accounting principles and bookkeeping best practices.
◆ Experience or familiarity with EDI systems, operational compliance programs (e.g., CTPAT, FSVP), or regulated environments preferred.
◆ Proficiency in accounting software (e.g., QuickBooks, SOS) and Microsoft Excel.
◆ Highly organized, detail-oriented, and able to manage multiple priorities across functions.
◆ Strong communication skills and ability to work with internal teams and external partners.
◆ Ability to handle confidential and sensitive information with discretion.
PREFERRED SKILLS & ATTRIBUTES
◆ Experience in a small to mid-sized organization with hands-on responsibilities.
◆ Familiarity with supply chain, import/export, or regulated operational environments.
◆ Process-oriented mindset with the ability to identify efficiencies and improvements.
◆ Self-directed, dependable, and proactive.
We Offer:
- A competitive salary and benefits package, including health insurance, paid holidays, and a 401(k) plan with company match.
- A broad and varied position with significant responsibility in a successful and growing international organization.
- The opportunity to contribute directly to the continued growth and development of the U.S. business.
- A supportive and collaborative team environment with committed colleagues who value initiative, accountability, and teamwork.
- Exposure to multiple areas of the business, providing excellent opportunities for professional growth and learning.
Skills Required
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Operations, or related field
- 3-5 years of bookkeeping experience with exposure to office administration and operations
- Working knowledge of accounting principles and bookkeeping best practices
- Experience or familiarity with EDI systems, CTPAT, FSVP, or regulated operational environments
- Proficiency in accounting software (QuickBooks, SOS) and Microsoft Excel
- Highly organized, detail-oriented, and able to manage multiple priorities
- Strong communication skills and ability to work with internal teams and external partners
- Ability to handle confidential and sensitive information with discretion
- Experience in a small to mid-sized organization with hands-on responsibilities
- Familiarity with supply chain, import/export, or regulated operational environments
- Process-oriented mindset with ability to identify efficiencies and improvements; self-directed and proactive
What We Do
Flex HR is a full-service human resources outsourcing and consulting firm dedicated to supporting small and mid-sized companies. They offer a comprehensive range of services, including strategic HR consulting, back-office administration, payroll, recruiting, and regulatory compliance. By providing an accessible and affordable alternative to internal HR departments, Flex HR enables business owners to focus on their core operations and growth while ensuring a professional HR infrastructure.
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