Description
Be the first smile our patients see — and use your patient care experience in an exciting, fast-paced role!
Women's Imaging Specialists is growing, and we’re looking for an Operations Assistant to join our team. If you thrive in a fast-paced, patient-first environment and want M-F hours with no nights or weekends, this is your spot.
Why you’ll love it here:
• Our passion runs PINK - Work for a mission-driven team focused exclusively on women’s health and early cancer detection
• Great hours for work/life balance - Monday-Friday, daytime only. No nights, weekends, or holidays
• Beautiful outpatient centers - 18 locations across GA & AL, with excellent benefits
• Benefits start day 61: Health, dental, vision, PTO | 401k after 6 months
What you’ll do:
• Welcome patients warmly and check them in with care
• Verify insurance + ID, help patients with digital/paper intake forms
• Answer phones, schedule/reschedule appointments, and confirm upcoming visits
• Manage provider schedules and communicate any changes to the clinical team
• Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking
• Scan, file, and keep records organized and HIPAA-compliant
• Keep our waiting room calm, clean, and welcoming
• Provide basic patient education when needed
What you bring:
• Required: 1+ year medical office experience
• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
• Exceptional attention to detail, time management, and conflict resolution skills
• Customer service mindset — on-the-job training or certificate a plus
• Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
• High school diploma or equivalent; medical admin certification a plus
Type: Full-time, In-person
Schedule: Monday-Friday, daytime hours
Location: Fairhope, AL
Ready to help women feel cared for from the moment they walk in? Apply today.
Women's Imaging Specialists is a proud Equal Opportunity Employer. We celebrate diversity and participate in E-Verify. Pre-employment drug screening and background checks required.
Requirements
• Required: 1+ year medical office experience
• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
• Exceptional attention to detail, time management, and conflict resolution skills
• Customer service mindset — on-the-job training or certificate a plus
• Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
• High school diploma or equivalent; medical admin certification a plus
Skills Required
- 1+ year medical office experience
- Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word
- Experience with or willingness to learn Infinitt scheduling software
- Exceptional attention to detail, time management, and conflict resolution skills
- Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites
- High school diploma or equivalent
- Pre-employment drug screening and background checks
- Customer service mindset; on-the-job training or certificate a plus
- Medical admin certification a plus
What We Do
Athena Medical Management Group, LLC is a provider of customized medical management consulting and services. The company focuses on enhancing operational efficiency and patient care by incorporating best practices and empowering leadership to maximize the effectiveness of medical practices, turning operational challenges into opportunities for growth and efficiency.
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