Penske Truck Leasing

Operations Assistant (Supply Chain/Logistics)

Posted Yesterday

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Laredo, TX, USA

In-Office

22-22 Hourly

Junior

Automotive • Logistics • Transportation • 3PL: Third Party Logistics

The Role

Support warehouse office operations by processing and verifying vendor invoices and payments, maintaining financial records in AS400, managing vendor/customer billing and collections, generating and submitting invoices, reconciling accounts receivable in SAP, investigating billing discrepancies, and ensuring transaction accuracy and confidentiality.

Summary Generated by Built In

Penske Logistics is looking for a Operations Assistant to become part of an excellent team! This is a great opportunity for individuals who are safety conscious and have a pleasant and outgoing attitude who want to excel in a warehouse office environment.

Position Details:

Monday to Friday 8:00am – 5:00pm (weekends/holidays as required)

$22.00 base rate

Additional Benefits:
Paid Time Off
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
401K
Associate Referral Program
$125 Boot allowance after 90-days of employment

Our associates also enjoy numerous associate discounts and opportunities to grow with the organization!

Major Responsibilities:

Process, review, verify vendor invoices using the Purchase Order (PO) Log.
Schedule and process vendor payments through Chrome River.
Maintain accurate financial transaction records in AS400.
Manage vendor relationships by responding to inquiries, monitoring payment status, and ensuring timely payments.
Prepare, post, verify, and record customer payments related to accounts receivable.
Generate and distribute weekly customer invoices.
Submit customer invoices to the corporate processing department.
Send invoices, including generated invoice numbers, directly to customers.
Submit approved invoices to third-party payment systems (AFS) for processing.
Prepare correspondence regarding past-due accounts
Investigate billing discrepancies and overdue balances in collaboration with the Administrative Supervisor.
Reconcile accounts receivable with the Administrative Supervisor and Manager using SAP.
Ensure accuracy, compliance, and confidentiality in all financial transactions and documentation.

Qualifications

Qualifications:

• 2 years of general office experience required

• 1 year of customer service experience required

• High School diploma or equivalent required

• Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required

• Bilingual in English and Spanish (read, write, speak)

• Finance, Accounting, or book keeping experience preferred

• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening.

Physical Requirements:

-The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

-The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.

-While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.

-Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer.

About Us

About Penske Logistics

Penske Logistics engineers state-of-the-art transportation, warehousing and supply chain management solutions that deliver powerful business results for market-leading companies. With operations in North America, South America, Europe and Asia, Penske and its associates help businesses move forward by increasing visibility and driving down supply-chain costs. Visit Penske Logistics to learn more.

Skills Required

2 years of general office experience
1 year of customer service experience
High School diploma or equivalent
Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint
Bilingual in English and Spanish (read, write, speak)
Finance, Accounting, or bookkeeping experience
Willingness to travel as necessary and work required schedule at specific location
Complete employment application, submit to background investigation (employment, education, criminal) and drug screening
Ability to occasionally lift and/or move up to 25 lbs (12 kg)

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The Company

What We Do

Penske Truck Leasing is a leading global transportation services provider, offering truck leasing, rental, and logistics solutions with a fleet of over 400,000 vehicles. The company provides full-service truck leasing, contract maintenance, and comprehensive logistics solutions through its subsidiary, Penske Logistics. It is also shaping the future of mobility by investing in electric vehicles and advanced fleet safety systems.