Operations Assistant (part-time)

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what’s happening now and shape what’s coming next.  Vantor is a place for problem solvers, changemakers, and go-getters—where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee.

Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).

Please review the job details below.

Vantor is seeking a motivated, detail-oriented Operations Assistant to provide direct support to the Sr. Director in daily business operations, proposal development, and financial coordination. This role will assist with a variety of operational and administrative responsibilities while supporting business development initiatives, financial processes, and overall organizational efficiency.

The ideal candidate is highly organized, adaptable, and comfortable working across multiple business functions in a fast-paced, collaborative environment.

Key Responsibilities

Proposal Development & Business Support

• Assist in the preparation, organization, and review of business proposals and supporting documentation.
• Support proposal development by gathering relevant information, conducting research, and coordinating materials.
• Help track proposal deadlines, submissions, and requirements to ensure timely completion.
• Collaborate with internal teams to support business development initiatives and growth opportunities.

Financial Support

• Assist with financial tracking, reporting, and maintaining accurate financial records.
• Support budget preparation, expense tracking, and financial analysis as needed.
• Help organize financial data using spreadsheets and other reporting tools.

Operations & Administrative Support

• Provide direct operational and administrative assistance to the Sr. Director.
• Support daily business activities to improve workflow, organization, and efficiency.
• Assist in coordinating meetings, preparing reports, and maintaining important business documents.
• Monitor ongoing projects, track action items, and follow up on operational priorities.
• Collaborate with various departments to ensure effective communication and coordination.
• Identify opportunities to improve internal processes and operational efficiency.

Qualifications

• Must be a US citizen.
• Currently pursuing or recently completed a bachelor's degree in Finance, Business Administration, Management, or a related field.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Basic understanding of financial concepts, budgeting, and business operations.
• Ability to handle confidential business information professionally.
• Willingness to learn and take initiative in a collaborative environment.

Key Skills

• Business Operations
• Proposal Development
• Financial Analysis & Reporting
• Microsoft Excel & PowerPoint
• Project Coordination
• Business Communication
• Organization & Time Management
• Problem-Solving
• Attention to Detail

Position Summary

The Operations Assistant will play a supporting role in Vantor's business operations by assisting with proposal preparation, financial coordination, and day-to-day operational activities. Working directly with the Sr. Director, this position provides exposure to multiple areas of the business while contributing to team productivity, organizational efficiency, and business growth.

Pay Transparency: In support of pay transparency at Vantor, we disclose salary ranges on all U.S. job postings.  The successful candidate’s starting pay will fall within the salary range provided below and is determined based on job-related factors, including, but not limited to, the experience, qualifications, knowledge, skills, geographic work location, and market conditions. Candidates with the minimum necessary experience, qualifications, knowledge, and skillsets for the position should not expect to receive the upper end of the pay range.

The base pay for this position ranges from our lowest geographic market up to our highest geographic market within California, Colorado, District of Columbia, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York, and Washington:$56,000.00 - $119,000.00 annually.

We offer a comprehensive package of benefits including paid time off, health and welfare insurance, and 401(k) to eligible employees. You can find more information on our benefits at: https://www.vantor.com/careers

The application window is three days from the date the job is posted and will remain posted until a qualified candidate has been identified for hire.  If the job is reposted regardless of reason, it will remain posted three days from the date the job is reposted and will remain reposted until a qualified candidate has been identified for hire. 

The date of posting can be found on Vantor's Career page at the top of each job posting.

To apply, submit your application via Vantor's Career page.

Vantor values diversity in the workplace and is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.