Operations Admin (*Hybrid)

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*Hybrid -  This position requires onsite training in Auburndale, FL, typically up a few months, with the duration varying based on individual progress and business needs. After training, employees transition to a hybrid schedule with 3 days per week in the office, 2 days from home. Work arrangements, including hybrid schedules, are subject to change based on business needs, operational requirements, and company policy. Candidates must live within commuting distance of our Auburndale, FL office. 

“A Day in the Life”

As an Operations Administrator, this person will be involved in a wide range of tasks aimed at ensuring that the operational aspects of our company run smoothly. In this role you will collaborate with sales representatives, operations team, vendor partners, project managers and other coordinators and customers. 

“What You’ll Do”

• General reception and front desk coverage for high volume office.
• Answer, screen, direct telephone calls.
• Light Accounting related to POs, invoices, contracts, etc
• Invoice reconciliation, coding and tracking.
• Data Entry.
• Filing.
• General customer service.
• Administrative support to sales, operations, and management teams.
• Inventory, ordering and stocking of corporate office supplies.
• Review and distribute department correspondence/mail.
• Assist with and/or assume responsibility for a variety of small projects within the corporate office.
• Vendor Account Maintenance.
• Assist in planning and execution of corporate office events.
• Certified Notary opportunity
• Perform other duties as assigned

“Must Haves”

• 2 plus years of experience working in a professional business environment required.
• Excellent business verbal/written communication skills.
• Enjoy working hard; action oriented and full of energy; pursue everything with drive, energy and a need to finish well.
• Learn quickly. Relentless and versatile learning, open to change; comfortable learning unfamiliar tasks and can navigate new situations effectively.
• Adhere to an appropriate and effective set of core values; is widely trusted; seen as direct, truthful; can admit mistakes; can be candid with peers.
• Create effective peer relationships and can solve problems with peers; is seen as a team player; encourages collaboration.
• Proficiency in MS Excel, Outlook and Word

“Nice to Haves"

• Knowledge of Construction/terms preferred.
• Prior logistics experience a plus.  

Special Considerations:

• Extended periods of time sitting and working on a computer.

“Perks”

• It’s a great place to work where you are given the space to share ideas and opinions and the bottom-line is “YOU” matter! 
• We value our employees' Quality of Life, and when it comes to mental health, recovery, and self-care, there is no one-size-fits-all approach that is why we provide resources where employees can find information on several wellness topics like nutrition, exercise, emotional health, and more!  
• We all need to rest and recharge that’s why in addition to vacation and sick time we also offer 10 days + 2 half days company-paid holidays! 
• We offer a variety of benefits that offer you flexibility and choice, a simple selection experience, and the ability to take control over your benefit spending.
• 401(k) Retirement Plan with Company Match.
• Life is unpredictable, having Company Paid Life Insurance and knowing that your loved ones will be protected financially in the event of an unexpected death can give you peace of mind.
• We also offer DailyPay, HSA, FSA, EAP and Pet Insurance! 

Physical Requirements & Role Expectations

• Ability to remain seated and work at a computer workstation for extended periods throughout the workday. 
• Ability to frequently use computers, keyboards, mice, telephones, and other technology required to perform job duties. 
• Ability to read information on computer screens and maintain attention to detail while performing assigned tasks. 
• Occasional standing, walking, reaching, lifting, or movement within a home office, office environment, or other work location as required. 

The physical requirements described are representative of those that may be required to successfully perform the essential functions of the applicable job. Requirements may vary by role, location, work environment, and business needs. The Company reserves the right to modify job duties and requirements as business needs change. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. 

Equal Employment Opportunity & Hiring Requirements

Pre-employment screenings are conducted after a conditional offer of employment is extended, in accordance with fair hiring laws. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, on the basis of disability and any other legally protected status. We are interested in every qualified candidate who is legally authorized to work in the United States on a permanent basis. At this time, we do not sponsor employment visas or provide immigration sponsorship now or in the future. Our company uses E-Verify to confirm employment eligibility.

AI Use in Our Interview Process
You are welcome to use AI tools to prepare in advance for our interview process. During interviews, however, candidates should respond based on their own knowledge, experience, and perspective without real-time assistance from AI or another person. This helps us have an authentic conversation and evaluate candidates consistently. If you need a reasonable accommodation to participate in the interview process, please let us know. 

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