Job Summary
The Operational Technology (OT) Project Coordinator is responsible for supporting the planning, coordination, execution, and tracking of Operational Technology initiatives across UFP Packaging manufacturing facilities. This role partners closely with the OT Project Manager, OT Engineers, Plant Leadership, Maintenance Teams, Engineering, IT, and third-party vendors to ensure successful delivery of automation, infrastructure, cybersecurity, MES, SCADA, industrial networking, and smart manufacturing projects.
The OT Project Coordinator serves as the organizational backbone of the project team by managing schedules, documentation, communications, action items, budgets, vendor coordination, and status reporting. This position is instrumental in driving digital transformation initiatives and ensuring projects are delivered safely, on time, and within budget.
Principle Duties and Responsibilities
Partner with all functions, especially Manufacturing or supplier to organize and support critical aspects to meet customer delivery
Demonstrated ability to facilitate meetings, lead discussions, and present project updates to cross-functional teams. Public speaking experience preferred.
Support the implementation of Operational Technology projects across multiple manufacturing facilities.
Coordinate project schedules, site activities, equipment installations, system deployments, and commissioning efforts.
Track project milestones, deliverables, risks, and dependencies.
Maintain project plans and ensure project information is accurate and current.
Monitor project progress and escalate issues that may impact cost, scope, quality, or schedule.
Coordinate startup and go-live activities for OT systems and plant technology deployments.
Documentation & Reporting
Maintain project documentation, meeting minutes, action item logs, change requests, and project records.
Cross-Functional CollaborationCoordinate activities between Operations, Maintenance, Engineering, Production, Safety, IT, and OT teams.
Schedule and facilitate project meetings, workshops, and project reviews.
Act as a communication liaison between plants, vendors, contractors, and internal stakeholders.
Track open action items and ensure accountability among project participants.
Coordinate vendor visits, equipment deliveries, and contractor activities.
Assist with procurement requests, project quotations, purchase orders, and invoice tracking.
Monitor vendor deliverables and support adherence to project timelines.
Support project managers in managing third-party relationships and service providers.
Industrial Automation Systems
SCADA Platforms
MES Solutions
Industrial Networking
PLC Implementations
Remote Access Solutions
Manufacturing Data Collection
ERP Integration Projects
Smart Factory Initiatives
Cybersecurity Enhancements
Ignition Deployments
Machine Connectivity Projects
AI and Digital Transformation Initiatives
CMMS and Maintenance Systems
Industrial IoT Deployments
Coordinate activities for new plant startups and facility expansions.
Track hardware installation, network readiness, and software deployment schedules.
Assist with user acceptance testing (UAT), validation, and training activities.
Coordinate post-deployment support and issue resolution efforts.
Qualifications
Bachelor's Degree and/or equivalent experience
5+ years of administrative/project coordination experience
Must have the ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programs
Intermediate to expert level of MS Word, Excel, Planner, PM software, etc.
An understanding of MRP fundamentals is preferred
Highly effective computer skills, with demonstrated knowledge of ERP systems
Experience in wood/metal manufacturing environment is a plus
Must be able to work independently while multi-tasking
Excellent verbal and written communication skills required
Organizational skills and team player approach is critical
Unparalleled Customer Service Focus
The ideal candidate is a highly organized individual who enjoys working with technology, manufacturing operations, automation systems, and cross-functional teams. They thrive in fast-paced environments, can manage multiple priorities simultaneously, and possess the ability to keep projects moving forward while ensuring alignment between plant operations and technology initiatives.
The Company is an Equal Opportunity Employer.
Skills Required
- Bachelor's degree or equivalent experience
- 5+ years of administrative or project coordination experience
- Experience creating and maintaining spreadsheets using Microsoft Office
- Intermediate to expert proficiency with Microsoft Word, Excel, Planner, and project management software
- Highly effective computer skills and knowledge of ERP systems
- Ability to work independently while multitasking
- Excellent verbal and written communication skills
- Strong organizational skills and a team-oriented approach
- Customer service focus
- Understanding of MRP fundamentals
- Experience in a wood or metal manufacturing environment
- Public speaking experience
UFP Industries Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about UFP Industries and has not been reviewed or approved by UFP Industries.
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Healthcare Strength — Health coverage includes medical, dental, and vision, an HSA with a company contribution, company-paid life and disability, an EAP, and a health concierge service. The package is framed as a premium set of benefits supporting employees and their families.
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Equity Value & Accessibility — Employees can buy company stock through an Employee Stock Purchase Program at a discount. Additional ownership perks such as stock gifts tied to service milestones are highlighted in parts of the materials.
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Retirement Support — A 401(k) plan with a company match is available, including pre-tax and Roth options with various investments. Eligibility commonly begins within the first months of employment, encouraging earlier participation.
UFP Industries Insights
What We Do
UFP Industries is a holding company whose operating subsidiaries – UFP Packaging, UFP Construction and UFP Retail Solutions – manufacture, distribute and sell a wide variety of products used in residential and commercial construction, packaging and industrial applications. Founded in 1955, the company has operations in North America, Europe, Asia and Australia.
