Operation Assistant

Job Description Summary

Provide professional administration support to V&A team.
Office base support for tender bidding document preparation, account contract preview and communication with the tender team of external vender.

Job Description

Major accountabilities:

• Provide administration supports to V&A team, which include: daily operations support, business events and meetings arrangements, NVS guidance expert, and purchasing goods/or services etc.
• Take role as KAM specialist to provide office base support for tender bidding document preparation, account contract preview and communication with the tender team of external vender.
• Proactively monitor/follow-up the progress of assigned tasks and report to business leaders timely.
• Responsible for meeting logistic which including venue booking, catering, meeting material printing, facilities, coordination between internal/and external customers/and vendors, and other ad-hoc assignments
• Prepare regular business reports for responsible teams timely and accurately
• Conduct cross-functional communication/follow-up of business process to complete tasks/assignments
• Partner with Compliance Officer to build up the internal control governance and ensure its execution excellence

Key performance indicators:

• Deliver operational support with high quality
• Demonstrate excellent cooperation and collaboration with cross-functional stakeholders to ensure operation efficiency and effectiveness
• On-time report delivery

Minimum Requirements:
Work Experience:

• At least 3-year working experience in administration role. With healthcare industry experience is a plus.
• Detail-oriented
• Demonstrate teamwork and willing to learn
• Project excellence in demonstrating strong coordination, collaboration and quality execution
• Good communication and interpersonal skills
• Be familiar with MS office

Skills:

• Optimizing Customer value by co-creating and developing compelling.
• Managing diversity, challenges and transformation
• Proactive thinking.
• Excellence excution and best practice sharing.
• Knowledge of organization structures and working practices.
• Effective and Storytelling in communication.
• Time Management.
• Company and Department Strategy Prioritization.
• customer focused solutions.

Languages :

• English
• Chinese

Skills Desired