Open Records Coordinator

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

As an Open Record Coordinator with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time, 40 hours per week in office position
• Support the Legal team
• Salary up to $65,000.00 based on education and experience

Responsibilities

• Intake and track open records requests; maintain detailed case notes and files; manage all aspects of case management including intake, docketing, reviewing records, preparing documentation, and assessing/applying fees.
• Conduct thorough reviews of documents; apply redactions to ensure compliance and protect sensitive information; prepare records for release and review publicly posted data.
• Demonstrate in-depth knowledge of the Oklahoma Open Records Act, including exemptions; draft responses and coordinate disclosures across agency divisions.
• Handle complex requests (2,000+ pages), ensuring accuracy and compliance; interact professionally with requestors to clarify overly broad or burdensome requests.
• Ensure released materials exclude information exempted under statutes or other non-releasable information.
• Prepare information for secure file transfer to requesting parties.
• Optimize processes, eliminate redundancies, leverage technology, and embrace innovative approaches to improve outcomes.
• Assist with reviewing, formatting and filing agency rules under the Administrative Procedures Act.

Physical Demands and Work Environment

• This position works in a comfortable office setting with a computer for a large percentage of the workday. The noise level in the work environment is typically mild. This position requires the ability to stand, reach, and bend, operate office machinery, ascend/descend stairs, and lift up to 25 lbs. 

Minimum Qualifications

• Bachelor’s degree in Paralegal, Legal Studies, or a closely related field; and
• Two (2) years of experience in paralegal or administrative duties;
• Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of required education

Preference will be given to candidates who possess

• Paralegal Certification or demonstrated ability in managing e-discovery requests
• Experience in open records management and case processing for state agencies

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact