Onboarding Specialist

Work Experience

A minimum of 2 years' progressive experience in a related field 

Other Work Experience

A minimum of 2-3 years business experience

Executive level interface experience preferred

Knowledge, Skills, and Abilities

• Excellent organizational skills, detail oriented and ability to multitask in high volume environment.

• Proficiency with Microsoft Office Suite (i.e., Excel, PowerPoint, Word, etc.), Adobe Acrobat, database management

systems, and experience with online applicant tracking systems is a plus.

• Self-motivated and self-managed, able to think independently but not afraid to ask questions, creative, resourceful, and

extremely execution-oriented.

• Working knowledge of various vendor management & background verification systems (i.e., Accurate, Fieldglass,

HireRight, First Advantage, etc.) is a plus.

Travel Requirements

Estimated Amount of Time Type of Travel

Up to 5% of the time Domestic Travel only

People Management

Is this position an individual contributor or does it have direct reports?

☑ Individual Contributor

Level of Autonomy

A statement which describes the level of independence for this position. Work is accomplished with moderate supervision. Follows established and detailed directions. Work is reviewed for accuracy and overall adequacy.

Job Summary

The Onboarding Specialist is a human resources professional who provides assistance, support, and guidance to our Strategic

Resourcing and Services, Consulting, and Engineering teams (SC&E) within the Talent Acquisition organization.

This role partners with various departments, including Sales, Program Management, Legal, etc., to manage the onboarding and transfer of candidates assigned to various clients.

This job description describes the general nature and level of work required by the position. It is not intended to be an all-

inclusive list of qualifications, skills, duties, responsibilities or working conditions of the job. The job description is subject to

change with or without notice, and Management reserves the right to add, modify or remove any qualification or duty.

Nothing in this job description changes the existing at-will employment relationship between the Company and the employee occupying the position.

Job Responsibilities

• Collaborates closely with Resource Management, Partner Management, Sales and other key stakeholders to streamline the candidate onboarding process.

• Manages and completes the full onboarding process end-to-end, including all background requirements and onboarding

packages across various client Vendor Management Systems, ensuring full compliance throughout.

• Guides candidates through every step of the onboarding process, from document completion and drug screening to

understanding client requirements.

• Manages data in various vendor management systems to provide candidate information, finalize onboarding details,

and manage start dates and any necessary adjudication.

• Reviews and manages contracts and MSAs to identify pre-screening requirements, ensuring all onboarding steps are

accurately captured and compliant with client standards.

• Manages and completes client account audits by providing necessary documentation and ensuring compliance validation.

• Documents and updates client processes, procedures, and best practices, working closely with legal to review MSAs.

• Manages internal communications and maintain accurate records in our tracking system.

• Initiates background checks & drug screens. Works with various accounts to provide necessary documentation required to onboard candidates in a timely manner.

• Educates by partnering with new Resource Managers, Engineering Managers, Account Managers, and Managing

Consultants on new processes, client-specific requirements, and vendor management systems.

• Maintains data accuracy in vendor management systems by uploading candidate documents and background/drug screen

results.

• Plays a key role in maintaining and executing reports for internal and external stakeholders, including Sales, Program

Management, Strategic Resourcing, Clients, etc.

• Key role in maintaining and executing reports for internal and external stakeholders, including Sales, Program

Management, Strategic Resourcing, Clients, etc.