Our client is a global multi-energy company operating large-scale refining and petrochemical facilities. It transforms crude oil into fuels and essential industrial products through highly integrated and technologically advanced operations. The organisation is recognized for its strong HSE culture, operational excellence, and commitment to reducing environmental impact. Joining the company means contributing to complex international projects within a high-performance industrial environment.
This position is for Absheron project.
Job Description- Interface within ABSHERON offshore entities (SAPL, SPS, technical manager, QA/QC Lead and Installation Manager).
- Interface with Absheron PCM, HR, IT, Finance and C&P.
- Interface with TEP Absheron Affiliate and Legal.
- Project Control & Contract:
- Ensure Project packages (SURF+SAPL) are efficiently controlled with regards to progress monitoring, equipment delivery, processing and payments of invoices, cost reporting, detailed engineering documentation administration, package reporting, commercial matters all in line with the T&Cs of the contract and instruction from Project PMT, as well as general administration.
- Promote rigor in rationale (validation and completeness of information before starting work is paramount) and creativity in solutions, but to challenge if the work is not completed to satisfaction.
- Monitor progress (PRIMAVERA) on a weekly and monthly basis.
- To follow up delivery of equipment and ensure that relevant interim certificates (when the conditions are met) are duly signed.
- Control invoices: progress, milestones, reimbursable, VOs, team mission expenses etc., and process them.
- Prepare and review letters exchanged with Contractors (keep the correspondence register up to date).
- Log contract execution expenditures and report to PMT.
- Forecast payments accordingly with Contracts and to prepare Package Budget S-curve, to compare performed vs planned and share report with Offshore Package Manager, in line with SAPL lead and SURF Technical manager.
- Administrate detailed engineering documentation, transmittal from/to contractors, PMT and affiliate and to monitor COMPANY responses are in line with contract set time frame.
- Manage general administrative package matters.
- Liaise with partners and Concessionaire to ensure validation of variation order prior to launch execution (in collaboration with SURF Technical Lead, SAPL Lead, SPS Contract lead and In-Country team) and with support of Contract Engineers.
- Challenge Contractors variation orders to the benefit of the COMPANY (however in fairness).
- Close out COMPANY audit reviews.
- Manage exchange with Project HR with regards to packages manpower plan.
- Team Management:
- Coordinate all the activities of the Offshore Project Control team, by informing, supporting, and directing personnel in their roles, responsibilities, and objectives.
- Promote good relationship between Contractors (SAPL, SPS and SURF) and Offshore Project Control team, with a scheme as integrated as possible.
Reporting:
- Prepare project activities report PMT.
- Attend Project Package monthly meeting.
- Report Package Control activities to Offshore Package Manager and to Project Control Manager.
- Work closely with all other COMPANY team members and Contractor’s counterparts to ensure correct information is transmitted and fully aligned.
- Comply with the Activities described within the HSE Management System
- Qualifications: Engineering degree or equivalent.
- Professional experience: 15 to 20 years.
- Experience of contract, cost and planning administration/control: 10 to 15 years.
- Experience in management of multicultural team within the international environment.
- Languages: Bi‐lingual or at least very familiar with English and French languages.
- Good communication and good knowledge of negotiations are essential
Additional InformationPlace of work (City & country): Baku, Azerbaijan
Working Schedule: Resident 5 days per week
Starting date: ASAP
Duration of the mission: 12 Months
Skills Required
- Engineering degree or equivalent
- 15 to 20 years professional experience
- 10 to 15 years experience in contract, cost and planning administration/control
- Experience managing multicultural teams in an international environment
- Bilingual or very familiar with English and French
- Strong communication and negotiation skills
- Experience using Primavera for progress monitoring and planning
What We Do
IOTA Group is a global leader in workforce deployment and Employer of Record (EOR) services with over 40 years of expertise. Based in Switzerland, the company specializes in recruitment, staffing, and global mobility solutions, providing international integration expertise and tailored project support for complex cross-border deployments, particularly within the energy, oil and gas, and industrial sectors.
