The Role
Manage Singapore office operations, including access control, visitor services, workplace maintenance, supplies, vendors, procurement, budgets, reporting, employee engagement, onboarding, and regional administrative support. The role coordinates with HR, IT, Finance, security, building management, and external service providers while supporting compliance, asset management, EHS policies, and workplace improvement initiatives.
Summary Generated by Built In
OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa.
At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom. OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves. Across our multiple offices globally, we are united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er. OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.
About the Role:We are looking for a capable and driven Administrative Officer to support our office operations in Singapore. This role is ideal for an experienced professional with good organizational acumen, strong logical thinking and analytical skills, excellent stakeholder management skills, and the ability to drive initiatives in a fast-paced, tech-driven environment. Prior experience in fintech, crypto, or high-growth industries is a strong advantage.
Key Responsibilities:
- Office Management Oversight
- Lead day-to-day office operations, ensuring a professional, efficient and well-maintained workplace
- Administer access card issuance, visitor controls and front desk operations
- Collaborate with global security teams on physical security policies and emergency procedures
- Ensure common areas, meeting rooms and collaborative spaces are clean, well maintained and fully operational
- Monitor pantry supplies, office stationery and general workplace inventory, coordinating timely replenishment and procurement with vendors
- Employee Engagement & Workplace Culture
- Support and execute staff welfare initiatives, employee engagement programs and regional cultural events
- Ensure inclusivity and cultural relevance in event planning and internal communications to support business activities
- Handle new employee onboarding by conducting office orientations, to promote a positive workplace environment and coordinating employee offboarding procedures
- Vendor & Procurement Management
- Coordinate on office maintenance, repairs and workplace-related issues to ensure timely resolution
- Support audit readiness and ensure compliance with procurement and financial policies
- Liaise with building management, cleaning contractors and other service providers to support smooth workplace operations
- Budget Management & Data Analysis
- Monitor budgets for office operations and admin-related expenses
- Provide regular reporting, cost analysis, and recommendations for efficiency improvements
- Able to work with local/regional finance and business teams, generate operation data to provide analysis reports for decision making and support charge-back models
- Cross-Functional & Regional Business Support
- Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations
- Provide admin support to nearby regional offices as required, ensuring alignment with company standards
- Familiar with asset management and EHS policies, able to support other administrative tasks as assigned
- 3-5 years of experience in office administration, workspace or facility management
- Excellent verbal and written communication skills in a professional and approachable manner
- Demonstrated success in vendor negotiation, event planning & execution, operational initiatives and employee engagement
- Strong financial acumen for budgeting, tracking, and cost optimization, solid experience in reporting and data analysis
- Familiar with AI tools and other related platforms
- Proactive & Self-driven: Ability to work independently while collaborating effectively with cross-functional teams and external service providers
- Culturally Attuned: Understands business differences and ensures culturally sensitive engagement. Positive, proactive and adaptable attitude with a strong willingness to learn and take initiative
- People-Oriented: Strong interpersonal skills with the ability to support and influence teams across functions. Good customer service mindset with the ability to interact confidently with employees, visitors, clients and external vendors
- Organized & Analytical: Capable of balancing multiple priorities while maintaining strong attention to detail
- Competitive total compensation package
- L&D programs and Education subsidy for employees' growth and development
- Various team building programs and company events
- Wellness and meal allowances
- Comprehensive healthcare schemes for employees and dependants
- More that we love to tell you along the process!
Notice:
All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. If in doubt, please apply directly through our official careers website.
Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to OKX's Candidate Privacy Notice.
Skills Required
- Current right to work in Singapore
- 3-5 years of experience in office administration, workspace management, or facility management
- Excellent verbal and written communication skills
- Experience with vendor negotiation, event planning and execution, operational initiatives, and employee engagement
- Strong financial acumen for budgeting, expense tracking, and cost optimization
- Experience with reporting and data analysis
- Familiarity with AI tools and related platforms
- Experience in fintech, crypto, or high-growth industries
OKX Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about OKX and has not been reviewed or approved by OKX.
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Fair & Transparent Compensation — Pay is considered competitive or above market, especially in engineering, product, and legal roles across major hubs. This positioning is consistently cited as a major attraction for candidates.
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Healthcare Strength — Role descriptions indicate comprehensive medical, dental, vision, life, and disability coverage, with employer-paid premiums in some cases. Health coverage is highlighted alongside core benefits like PTO and parental leave.
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Wellbeing & Lifestyle Benefits — Allowances for education and fitness, meal perks and snacks, team-building budgets, and structured learning programs are described across locations. These extras enhance the total rewards package beyond base pay.
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The Company
What We Do
Founded in 2017, OKX is one of the world’s leading cryptocurrency spot and derivatives exchanges. OKX innovatively adopted blockchain technology to reshape the financial ecosystem by offering some of the most diverse and sophisticated products, solutions, and trading tools on the market. Trusted by more than 20 million users in over 180 regions globally, OKX strives to provide an engaging platform that empowers every individual to explore the world of crypto. In addition to its world-class DeFi exchange, OKX serves its users with OKX Insights, a research arm that is at the cutting edge of the latest trends in the cryptocurrency industry. With its extensive range of crypto products and services, and unwavering commitment to innovation, OKX’s vision is a world of financial access backed by blockchain and the power of decentralized finance.
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