Office Support

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.
As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

Main purpose of the job / Mission岗位 / 任务 目标:

Manage the administrative activities of Taicang Service Center and Module Center, make sure admin resources are used effectively, and provide timely and effective support for business. 负责太仓服务中心和模块中心的行政事务，有效利用各地行政资源支持业务部门。

Key tasks主要工作职责:

• Maintain a good and safe office environment, incl. cleaning, indoor plants, courier, pantry, conference room, work meal, door access, etc. 办公环境的维护与管理，确保办公区域安全整洁，包括保洁、室内绿植、快递、茶水区、会议室、就餐、门禁等。
• Company fixed assets inventory, office equipment maintenance, office supplies procurement and inventory management, check the payment bill and complete payment process in compliance as required. 负责行政固定资产盘点、办公设备租赁及维护、办公用品采购及库存管理，做好费用结算，确保流程合规、数据准确。
• Visitor management, optimize and maintain the visitor system, prepare tea-break, conduct showroom tours, maintain equipment, and analyse visitor data to enhance guest experience. 访客管理，包括访客系统的优化和维护、会议茶歇、展厅讲解和设备维护、访客数据分析等，提升来访体验。
• Maintain good communication and cooperation with landlord/property company, service providers and other relevant organizations, effectively use admin resources to support business. 对接房东物业、供应商及第三方服务供应商，保持良好的沟通和高效合作，整合行政资源为业务部门提供支持。
• Manage office leasing, proactively plan lease renewal or relocation study, and assist with renovation projects. 管理办公室租赁，及时规划续租或搬迁调研方案，协助完成装修项目。
• Plan and carry out company level activities and employee activities. 公司集体活动的策划、组织与执行。
• Other admin affairs arranged by department head. 部门领导安排的其他行政事务

Competencies, experience and attitudes to do the job 岗位所需技能、经验及态度:

• Collage degree or above, preferably majored in Administration, Social Science, Psychology etc.
• 3 years+ relevant working experience as office admin with solid admin knowledge.
• Open to regular business travel (inc. 1day per week in SH) Faster learner, teamwork spirit and strong sense of responsibility.
• Great interpersonal skills in communication and coordination.
• Fluent in both oral and written English
• Advanced skills in MS-Office.
• Take ownership and strong service driven mindset.
• Proactive and self-motived. Solution and results oriented attitude.