Office Supervisor - Channel Islands

JOB TITLE:  Office Supervisor 

DEPARTMENT: Administration

REPORTS TO:  Marina Administrative Manager

POSITION PURPOSE:

The Office Supervisor is responsible for providing administrative support per the direction of the Marina Administrative Manager. The Office Supervisor must be able to work collaboratively and is responsible for assisting in organizing all revenue and accounts payable data, as well as, providing back up for Store and other Front Office necessities on a case-by-case basis. The Office Supervisor is an excellent communicator and provides the highest level of service in a friendly, helpful manner while remaining practical, efficient, and accurate. The Office Supervisor projects a professional company image through all types of interaction and can seamlessly work in a fast-paced environment under pressure while directly assisting the Marina Administrative Manager. The Office Supervisor may be responsible for the supervision of the Office Assistant(s) if applicable.

DUTIES AND RESPONSIBILITIES:

1. Ensure complete and timely processing of daily procedures
2. Assist with processing payroll and month end close in a timely manner
3. Process checks and assist with deposits, as required
4. Maintain confidential files
5. Email monthly billing statement to clients, as directed, ensuring all statements are ready for timely processing
6. All other special projects and duties as assigned

EDUCATION AND EXPERIENCE:

1. Must have a minimum of two (2) years’ experience proven in progressive office supervision and/or bookkeeping or clerical responsibilities
2. Must possess good computer skills, specifically in Microsoft Office products
3. Must prove a demonstrated proficiency in Microsoft Office, Excel, and Word products

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

1. Must be able to independently lift, carry, push, and pull up to fifteen (15) pounds
2. Must be able to swim or be willing to wear a personal flotation device in instances of emergency
3. Must be able to perform simple grasping, fine manipulation, and repetitive hand and arm movements frequently, including squeezing and overhead reaching occasionally
4. Must be able to work flexible hours based on the needs of the property to include weekends and holidays

Wage Range

$22.00 - $25.00HR

Benefits

Suntex Marinas offers a Benefits package which includes Medical, Dental, Vision, Life and AD&D, supplemental life insurance options, and a 401K with employer match to eligible employees.

STATEMENT OF PURPOSE:

This document provides descriptive information about the above Suntex Marinas position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guidelines or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Suntex Marinas reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Suntex Marinas provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. Suntex Marinas is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.