We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.
Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.
Carlton Fields is seeking an Office Services Specialist for its Tallahassee office.
Job Summary & Objectives
The Office Services Specialist will work partner with the Director of Administration, overseeing the day-to-day operations of Carlton Fields office to include facilities, hospitality, local technology support, and office services. This position plays a critical role in the office and requires excellent communication skills. The Office Services Specialist is expected to take a hands-on approach to accomplish operating objectives, and to take responsibility for the overall delivery of support services.
Duties
- Continually evaluates complement of services provided, service levels and quality of service. Make recommendations to improve effectiveness and efficiency.
- Assist office with basic computer hardware issues, software, and network configuration, as well as audio/visual equipment set-up and troubleshooting.
- Maintains a high level of customer service, including positive, professional relationships with established vendors.
- Responsible for mailroom operations, ordering office supplies, conference set-ups, laptop and projector set-ups, and the supervision of office services clerks.
- Serves as secondary contact to building management and monitors building maintenance.
- Assists in the coordination of special event functions for firm clients, office departments, and staff upon request.
- Daily internal mail delivery, courier runs and serves as backup receptionist.
- All other duties assigned.
Requirements
- Must possess a valid driver’s license.
- Superior customer service skills required.
- Strong technical skills to include knowledge of Microsoft Office Suite and other firm provided software as required. General knowledge of database functionality and willingness to become a subject matter expert for specialized software is a strong plus.
- Ability to interact effectively with attorneys, legal administrative assistants, paralegals, and administrative staff.
- Ability to lift 50 pounds.
Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.
Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.
Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing [email protected]. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.
Skills Required
- Valid driver's license
- Superior customer service skills
- Strong technical skills, including Microsoft Office Suite and firm-provided software
- General knowledge of database functionality
- Ability to interact effectively with attorneys, legal administrative assistants, paralegals, and administrative staff
- Ability to lift 50 pounds
What We Do
Carlton Fields is a national law firm providing client-focused legal services to businesses and organizations across industries. Its attorneys, government consultants, and professional staff collaborate to address litigation, regulatory, transactional, and other complex legal matters, tailoring advice to clients’ business goals. The firm emphasizes long-term relationships, innovation, ethical practice, access to justice, and service to its communities and the legal profession.
