Office & Operations Manager
About the Role
Aqua Security is a global leader in cloud-native security, helping some of the world’s largest organizations protect their applications and infrastructure across cloud, containers, Kubernetes, and serverless environments.
We’re looking for a highly organized, proactive, and service-oriented Office & Operations Manager to own the day-to-day workplace and operational experience in Israel.
This is a hands-on and highly visible role that combines office operations, global travel coordination, executive support, and employee experience. You’ll be responsible for keeping the office running smoothly, ensuring seamless travel arrangements for employees and executives, supporting a senior leader with calendar management, and creating a professional and engaging workplace experience.
The ideal candidate is someone who is exceptionally organized, takes full ownership, knows how to manage multiple priorities, and enjoys being the person who makes things happen behind the scenes.
What You Will Own
Office & Workplace Operations
- Own the day-to-day operations of Aqua’s Israeli office, ensuring a smooth, professional, and welcoming workplace experience
- Manage office maintenance, including vendors, facilities, deliveries, supplies, and workplace services
- Manage operational and office-related budgets
- Identify operational needs proactively and drive solutions from start to finish
- Maintain strong relationships with office vendors and service providers and ensure high-quality service
Travel Management
- Own end-to-end travel coordination for employees and executives, including flights, hotels, ground transportation, visas, and travel logistics
- Coordinate domestic and international business travel across multiple locations and time zones
- Manage last-minute changes and unexpected travel challenges with speed and discretion
- Work with travel agencies and external providers to ensure an efficient and cost-effective travel experience
- Ensure travel arrangements follow company policies and budgets
Executive Support
- Provide trusted administrative support to a senior leader, including calendar management, meeting coordination, scheduling, and prioritization
- Coordinate internal and external meetings and ensure smooth day-to-day communication
- Handle sensitive and confidential information with a high level of discretion and professionalism
- Support ad-hoc executive and operational needs as required
Employee Experience & Events
- Partner with HR and People teams on employee-facing initiatives, onboarding/offboarding logistics, and workplace activities
- Help create a workplace experience that reflects Aqua’s culture and makes employees feel supported and connected
- Support company-wide and leadership events from planning through execution
Why Aqua?
At Aqua, you'll be at the heart of the employee experience while working in one of the most exciting areas of technology — cloud-native cybersecurity.
This is an opportunity to join a global organization, work closely with employees and senior leadership, and have real ownership over the way our office, travel, and day-to-day operations run.
If you're the person everyone turns to when something needs to get done — and you love making complex things feel simple — we'd love to meet you.
Requirements- 3+ years of experience in Office Management, Operations, Executive Assistance, Workplace, Travel Coordination, or a similar role
- Experience supporting a senior executive, including calendar and meeting management
- Strong experience working with vendors, facilities, and external service providers
- Excellent organizational and multitasking skills with exceptional attention to detail
- Strong ownership mindset — you identify what needs to happen and make sure it gets done
- Excellent communication and interpersonal skills with a highly service-oriented approach
- Ability to work independently, prioritize effectively, and remain calm under pressure
- Strong written and spoken English and Hebrew
Nice to Have
- Experience in a high-tech, SaaS, or cybersecurity company
- Experience supporting a global or distributed organization
- Familiarity with travel management platforms and corporate travel policies
Skills Required
- 2-4 years experience in Office Management, Workplace, Operations, People Operations, Administration, or similar
- Strong organizational and project management skills with attention to detail
- Self-starter with high sense of ownership
- Excellent interpersonal and communication skills with a service-oriented approach
- Experience working with vendors, suppliers, facilities, and external service providers
- Experience planning and executing employee events and company activities
- Ability to manage multiple priorities in a fast-paced environment
- Strong problem-solving skills and proactive mindset
- Excellent written and spoken English and Hebrew
- Proficiency with Google Workspace and/or Microsoft Office
- Experience in a high-tech / SaaS / cybersecurity company
- Experience supporting a global or hybrid organization
- Experience managing office budgets and operational expenses
- Creative mindset and passion for building memorable employee experiences
- Natural ability to build relationships across all levels of the organization
What We Do
Aqua Security is the largest pure-play cloud native security company, providing customers the freedom to innovate and accelerate their digital transformations. The Aqua Platform provides prevention, detection, and response automation across the entire application lifecycle to secure the build, secure cloud infrastructure and secure running workloads wherever they are deployed.
Why Work With Us
Now is the perfect time to join Aqua! We are a global scale-up company, but still small enough for you to make a big impact. We have dedicated employees around the globe. And aside from being in a hot cloud security industry, we love to have fun! Aqua also offers great company culture, amazing colleagues, international travel, and lots more!
Gallery
