Office Coordinator

About the Role 

As an Office Coordinator, you will manage office logistics, support internal operations, and assist in administrative functions. You will work closely with leadership and cross-functional teams, playing a key role in keeping our workplace running efficiently and ensuring team members have the resources they need to succeed. 

What You’ll Do 

• Oversee office operations, ensuring a well-organized, stocked, and functional workspace. 
• Manage vendor relationships (e.g., office supplies, facilities, IT equipment, catering).
•  Coordinate company events, team offsites, and internal meetings.
• Serve as the primary point of contact for office-related inquiries and support.
•  Assist in streamlining and improving operational processes across departments.
• Support HR and People Operations with onboarding new hires, maintaining employee records, and coordinating team activities. 
• Help manage company-wide tools and systems (e.g., Slack, Zoom, Asana, Notion, Salesforce). 
• Track and manage operational budgets related to office expenses, employee perks, and administrative costs. 
• Provide scheduling, travel coordination, and administrative support to executives as needed.
• Assist with expense management, invoice processing, and financial reconciliations.
• Support internal communications by coordinating the preparation of reports, presentations, and company-wide updates.

What You Bring 

• 2+ years of experience in office management, operations, or administrative roles, ideally in a startup or growth-stage SaaS environment. 
• Strong organizational skills with the ability to multitask and prioritize competing demands. 
• Excellent communication and interpersonal skills, with a proactive and problem-solving mindset. 
• Proficiency in Google Workspace (Docs, Sheets, Slides), Slack, and other productivity tools.
• Experience managing vendors, budgets, and operational workflows.
• Ability to work independently while collaborating effectively with cross-functional teams.