Office Manager

POSITION SUMMARY

We are seeking a highly organized and motivated Office Manager to oversee daily operations and ensure the efficient functioning of our office. The ideal candidate will have strong administrative skills, excellent communication abilities, and a passion for the marine industry.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Duties 

Manage office operations, including filing, data entry, and correspondence. Maintain office supplies and equipment, ensuring all resources are readily available.

Assist in scheduling and coordinating meetings, appointments, and events for the management team and staff.

Serve as the primary point of contact for client inquiries and support, ensuring high levels of customer satisfaction.

Prepare and maintain reports related to office operations, staff performance, and other relevant metrics.

Operate as a point of contact with HR and assist with onboarding new employees, maintaining employee records, and managing office policies and procedures.

Draft and send correspondence and internal communications. Facilitate communication between departments and staff.

Support special projects as needed, ensuring timely completion. Collaborate with teams to streamline processes and enhance efficiency.

Address customer issues and ensure high satisfaction levels.

Support management with timekeeping and onboarding tasks as needed.

Other duties as assigned.

SKILLS  

• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong attention to detail

QUALIFICATIONS / REQUIREMENTS

• Minimum of 3 years of experience in office management or administrative roles, preferably in the marine or retail industry.
• High school diploma or equivalent
• Experience in leading or coordinating a team.
• Proficient with Microsoft Office Suite or related software.

PHYSICAL DEMANDS

Use the table / checklist below to indicate what is required of this position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Using the rating scale below, indicate how often the following physical activities and environmental conditions are required/present in performing the Essential Job Responsibilities.

C=Constantly

F=Frequently

O=Occasionally

R=Rarely

(5-8 hrs. /shift)

(2-5 hrs. /sift)

(Up to 2 hrs. /shift)

(Not regular part of job)

Physical Activities

Remaining in a stationary position, often standing or sitting for prolonged periods

 C

Repeating motions that may include the wrists, hands and/or fingers

C

Moving about to accomplish tasks or moving from one worksite to another

 O

Operating motor vehicle

R

Communicating with others to exchange information

 C

Assessing the accuracy, neatness and thoroughness of the work assigned

C

Hearing

 C

Talking

C

Seeing

C

Eye/Hand/Foot Coordination

C

WORK ENVIRONMENT

Use the table / checklist below to indicate the environmental conditions and physical demands of the position. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

How would you best describe the environmental demands for this position? (Check only one)

Environmental Conditions

No adverse environmental conditions expected

X

Poor ventilation

Hazardous conditions

Small and/or enclosed spaces

Noisy environments

How would you best describe the physical demands for this position? (Check only one)

Physical Demands

Sedentary work that primarily involves sitting/standing

☒

Light work that includes moving objects up to 20 pounds

☒

Medium work that includes moving objects up to 50 pounds

☐

Heavy work that includes moving objects up to 100 pounds or more

☐

This position operates exclusively in an indoor office environment with controlled temperatures. (Y)

DO NOT MAKE ANY EDITS TO THE BELOW PORTION OF THE JOB DESCRIPTION:

OneWater Marine is an Equal Opportunity Employer and complies with ADA regulations as applicable.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.