Description
Job Title: Office Manager
Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624
Job Type: Full-Time, Non-Exempt
Reports To: HR Manager
Position Overview:
We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and provide critical support across our Accounting, Human Resources, and Project Management functions. This is a dynamic, multi-faceted role ideal for a professional who thrives in a fast-paced environment and enjoys working collaboratively across departments.
Key Responsibilities:
General Office Management
- Oversee the smooth operation of the office, including supplies, vendor coordination, and facilities management.
- Serve as the primary point of contact for internal and external administrative communication.
- Maintain organized physical and digital filing systems.
Accounting Support
- Assist with accounts payable/receivable processes, invoice tracking, check deposits, and expense reporting, where needed.
- Coordinate with finance staff to prepare documentation for audits, tax filings, and budgeting.
Human Resources Support
- Assist in recruitment coordination, including posting job ads, scheduling interviews, and onboarding new hires.
- Maintain employee records and ensure compliance with company policies and legal requirements.
- Coordinate training sessions, staff meetings, and employee engagement activities.
- Help manage payroll documentation and timekeeping records.
Project Management Support
- Provide administrative assistance to project teams, including tracking deliverables, timelines, and resource allocation.
- Prepare reports, meeting notes, and project documentation as needed.
- Help coordinate project-related meetings, follow-ups, and task assignments.
Qualifications:
- Proven experience in office management or administrative support roles.
- Strong familiarity with accounting principles and HR processes.
- Excellent organizational and multitasking abilities.
- Proficient in Microsoft Office Suite and project management tools (e.g., Asana, Trello, or similar).
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
Preferred Qualifications:
- Associate’s or Bachelor’s degree in Business Administration, Accounting, HR, or a related field.
- Experience with accounting software.
- Previous experience supporting project management teams.
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- Supportive, collaborative work environment.
Skills Required
- Proven experience in office management or administrative support roles
- Strong familiarity with accounting principles and HR processes
- Excellent organizational and multitasking abilities
- Proficient in Microsoft Office Suite and project management tools (e.g., Asana, Trello)
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Associate's or Bachelor's degree in Business Administration, Accounting, HR, or related field
- Experience with accounting software
- Previous experience supporting project management teams
What We Do
XLI Manufacturing is a leading contract manufacturer based in Rochester, NY, specializing in precision machining services for various industries. For over three decades, they have been a leader in contract manufacturing for the nation's leading equipment manufacturers.
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