Office Manager

As Office Manager, you will ensure the smooth administrative running of the office and provide support for field operations, liaising with management, site teams, and suppliers.

Main Responsibilities

• Ensure the day-to-day management of the office
  
• Manage mail, generic emails, and calls
  
• Organize physical and digital archiving
  
• Prepare administrative documents and reports
  
• Monitor supplier and service provider contracts
  
• Administrative coordination with sites
  
• Prepare site access files (badges, documents)
  
• Monitor staff travel (travel, accommodation)
  
• Provide logistical support to field teams
  
• Act as liaison between the office and operational teams
  
• Manage office orders
  
• Monitor local suppliers
  
• Organize transportation and accommodation
  
• Manage administrative supplies and consumables
  
• Provide support for equipment imports (administrative documents)
  
• Organize meetings and travel
  
• Prepare presentations and reports
  
• Write meeting minutes
  
• Manage executive calendars
  
• Welcome visitors and partners
  

Education

• Bachelor's degree/Master's degree in management, administration, or HR
  

Required experience

• Minimum of 5 years' experience as an Office Manager or in a similar position
  
• Experience in a mining, industrial, or construction company highly appreciated
  

Knowledge/Skills and abilities

• Excellent organizational and priority management skills
  
• Proficiency in Excel, Word, and Outlook.
  
• Rigorous
  
• Autonomy
  
• Discretion
  
• Responsiveness
  
• Ability to manage multiple emergencies
  

Language skills

• Proficiency in French (spoken and written)
  
• Proficiency in professional English is highly appreciated.
  

• Position based in Abidjan with regular interactions with sites within the country
  
• International and demanding environment
  
• Key position within the organization