The Role
The Executive Assistant manages office functions, supports field operations, organizes administrative tasks, coordinates travel, and interfaces with teams.
Summary Generated by Built In
- You
will ensure the proper administrative functioning of the office and support for
field operations, in conjunction with management, site teams and suppliers.
Duties and Responsibilities :
- Ensure the day-to-day management of the office
- Manage mail, generic emails and calls
- Organize physical and digital archiving
- Prepare administrative documents and reports
- Monitor supplier and service provider contract
- Administrative coordination with the sites
- Preparation of site access files (badges,
documents)
- Tracking staff travel (travel, accommodation)
- Logistical support to field teams
- Interface between office and operational teams
- Desktop Order Management
- Local supplier follow-up
- Organisation of transport and accommodation
- Management of administrative stocks and
consumables
- Equipment import support (administrative
documents)
- Organisation of meetings and travel
- Preparation, presentations and reports
- Writing reports
- Management of the agenda
- Visitor and partner reception
Profil
Knowledge / Skills
and Competencies:
- Experience
in a mining, industrial or construction company highly appreciated
- Excellent
organization and priority management
- Proficiency
in Excel, Word, Outlook
- Rigor – autonomy –
discretion – responsiveness – ability to manage several emergencies.
Training / Education
Requirements:
- Bac
+2 or Bac +5 in management, administration or HR
Experience required:
- Minimum 2-3 years of experience as an Office Manager or similar position
Language
Requirements:
- Professional English appreciated
Informations contractuelles
Conditions
- Position based in Abidjan with regular
interactions sites in the interior of the country
- International and demanding environment
- Key position within the organization
Skills Required
- Minimum 2-3 years of experience as an Office Manager or similar position
- Experience in a mining, industrial or construction company
- Bac +2 or Bac +5 in management, administration or HR
- Professional English proficiency
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The Company
What We Do
Africa Extractive Partners are experts in recruitment and HR consulting, specializing in the extractive industries (mining, oil & gas, energy) across Africa, focusing on local expertise for sustainable growth.
