Office Manager

Alation is pioneering the next era of data intelligence — powered by AI agents and trusted data. Organizations around the world rely on Alation to drive self-service analytics, cloud transformation, data governance, and AI innovation. Our technology helps enterprises connect people and data to make faster, smarter, and more confident decisions. With more than $340M in funding – valued at over $1.7 billion and more than 650 customers, including 40% of the Fortune 100.

As data becomes the foundation of every business, Alation is leading the way in helping organizations unlock their full potential. By bringing intelligence, automation, and trust to every interaction, we empower customers to scale data-driven innovation with confidence and speed.

Joining Alation means being part of a winning team shaping the future of AI-powered data intelligence. We move fast, think big, and deliver results together.

Job Description:

We are seeking a highly organized, proactive, and service-oriented Office Manager / Executive Assistant to support our Redwood City headquarters and executive leadership team. This hybrid role combines operational excellence with executive partnership — ensuring our HQ runs smoothly while enabling leaders to operate at their highest effectiveness.

This person will be the heartbeat of the office: a culture ambassador, logistics expert, and trusted right hand to executives.

What You’ll Do
 

Office Management & Workplace Experience (HQ) (40%)

• Oversee daily operations of the Redwood City headquarters

• Serve as the primary point of contact for office vendors, building management, and facilities

• Manage office supplies, inventory, equipment, and workspace organization

• Coordinate onsite meetings, events, and company gatherings (All Hands, leadership offsites, team events)

• Partner with IT and People teams to support onboarding and offboarding logistics

• Ensure a welcoming, inclusive, and productive workplace environment

• Maintain safety procedures and workplace compliance standards

• Monitor and manage office budget and expenses
   

Executive Support (40%)

• Provide high-level administrative support to designated executives (e.g., calendar management, travel coordination, expense reporting)

• Manage complex scheduling across multiple stakeholders and time zones

• Prepare meeting materials, agendas, and briefing documents

• Coordinate executive travel logistics (domestic and international)

• Assist with leadership onsite meetings as needed

• Handle sensitive and confidential information with discretion
   

Cross-Functional Partnership (20%)

• Partner with People, Finance, IT, and Legal to streamline internal processes

• Support internal communications and culture-building initiatives

• Identify opportunities to improve operational efficiency and employee experience

• Serve as a go-to resource for employees visiting or working from HQ
   

What We’re Looking For

• 5+ years of experience in office management, executive support, or workplace operations in a fast-paced environment (preferably SaaS or tech)

• Proven experience supporting senior executives

• Exceptional organizational and time management skills

• Strong written and verbal communication skills

• Ability to anticipate needs and solve problems proactively

• High level of discretion and professionalism

• Experience managing budgets and vendor relationships

• Proficiency in Google Workspace, Slack, Zoom, and expense management tools

• Comfortable juggling competing priorities with a calm, solutions-oriented mindset
   

You’ll Thrive in This Role If You:

• Love creating order out of complexity

• Take pride in building welcoming, high-energy office environments

• Enjoy being the connective tissue across teams

• Anticipate needs before they’re spoken

• Bring positive energy and professionalism to everything you do

#LI-Onsite
#LI-MS1

Compensation Pay Range:

Salary Information

The base salary range is specific to the United States.  The salary of the final candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, education, work location, specialty and training.  If the final candidate has a different level of experience, the base salary target range may be lower or higher than what is published.

Alation, Inc. is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regards to that individual’s race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.                                   
 

The Company will strive to provide reasonable accommodations to permit qualified applicants who have a need for an accommodation to participate in the hiring process (e.g., accommodations for a job interview) if so requested.  
 

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