Office Manager

Job Title

Office Manager

Job Description Summary

Position Summary: The Office Manager is responsible for managing local office support operations for commercial services within a specified market. This role will ensure that administrative and operational functions are provided to local offices in an efficient and effective manner. The Office Manager will provide facility management oversight supporting the Sr. FM on your region. They will work closely with the Director of Facilities to provide the support and implement strategic initiatives to the office of the CEO.

Job Description

Essential Responsibilities:

• Greet visitors, manage security badging, and support meeting coordination.
• Order and stock supplies; maintain overall office aesthetics.
• Handle mail services, including receiving, delivery, and shipping.
• Support Workplace Programs and Operations, including:
  • Responding to internal service tickets.
  • Coordinating office repairs, moves, and furniture needs.
  • Supporting safety programs.
  • Tracking budgets, expenses, purchase orders, and invoices.
  • Monitoring space utilization and workstation assignments.
• Conduct site inspections, track work orders, and verify vendor invoices.
• Support vendor performance management, training, and compliance with billing procedures.
• Creatively solve problems to ensure the offices operate in an efficient and effective manager
• Collaborate with counterparts in to learn and utilize best operational practices
• Evaluate and document innovative service delivery options and share insights
• Work with Sr. FM to deliver exceptional service to the office of the CEO
• Ensure CMMS system is updated regularly and ensure all work orders are completed in compliance with our SLA
• Manage Property Managers CMMS to ensure prompt completion of work orders
• Manage purchasing and maintenance of office supplies and office equipment by ordering through Worday, procurement or outside vendor
• Negotiate vendor bids, contracts, and pricing
• Enter all new vendors into Workday and cleanse data, if required
• Oversee mail room operations and staff, office technology implementations, upgrades, support, facilities, telecommunications, emergency preparedness and business continuity planning
• Review operational spend monthly, quarterly and annually for your location
• Oversee daily events, conferences and board meetings
• Performs other related duties as required or requested

Key Competencies:

• Proficient in project and process management
• Excellent event planning and execution background
• Proven ability in conflict resolution
• Excellent written, oral, and presentation skills
• Strong Microsoft Office Suite skills
• Knowledge of the real estate industry and business model
• Ability to plan, organize, and manage processes
• Professional demeanor and appearance with ability to handle confidential/sensitive information with discretion

Education:

• Bachelor's Degree preferably in Business, Finance or Real Estate

Important Experience:

• 5-10 years of administrative support experience
• 2+ years of Event planning and executing at an Executive Level

AAP/EEO Statement:

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 97,325.00 - $114,500.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”