ABOUT THE ROLE:
We are looking for an Office Manager who will create a welcoming, well-organized, and inspiring workplace experience for our employees and visitors. This role combines office operations, hospitality, facilities coordination, and employee experience, and is ideal for someone who enjoys working in a dynamic and people-focused environment.
This is an in-office role with fixed working hours (8:30am–5:30pm). Occasional overtime may be required during events or projects and will be fully compensated.
ABOUT THE TEAM:
Be part of a global (and truly international) People & Culture team, comprising 13 members from 11 different countries. We actively support over 300 Taloners across EMEA, AMER and APAC. Our focus spans People Operations, Talent Acquisition, Workplace Management, and People Business Partnering, all aimed at sparking inspiration among candidates, employees, and alumni.
ONCE YOU ARE HERE YOU WILL:
Office Experience & Operations
- Create a welcoming and professional office experience for employees and visitors, including candidates and partners
- Manage visitor coordination and ensure smooth check-in processes
- Order and manage office and kitchen supplies
- Track and manage the office budget
- Support office improvement and design projects
- Coordinate vendors and timelines for workplace initiatives
Facilities & Vendor Management
- Own relationships with landlord and building management
- Coordinate maintenance and service providers and ensure high service standards
- Supervise cleaning and office maintenance
- Monitor the overall condition and functionality of the office
Employee Experience & Community
- Support onboarding of new employees, including office tours and workspace preparation
- Plan and host office events such as happy hours, team lunches, and small community activations
- Manage swag inventory and workplace materials
Health, Safety & Workplace Systems
- Support health, safety, and security initiatives (e.g. first aid and fire warden training
- Track office attendance and manage the desk booking system
- Support workplace reporting and improvements
WHAT WE NEED YOU TO BRING TO THE TABLE:
- Fluent English
- German language skills at B1 level or higher
- Strong project management and organizational skills
- Hospitality-driven, people-first mindset
- Ability to work in a fast-paced and evolving environment
- Resilience, flexibility, and a growth mindset
Nice to have
- Background in office management, hospitality, gastronomy or retail
- Experience working in an international environment
- Familiarity with Google Workspace and project management tools such as Notion
- A valid category B driver's license
- €1,000 annual learning budget, full LinkedIn Learning access, and free German language courses to boost your skills
- 30 days of annual leave, plus extra paid days for your birthday and moving day
- Mental health support with nilo.health and a discounted Urban Sports Club membership
- 20% company subsidy on your pension contributions
- Subsidised BVG public transport ticket and a dog-friendly Berlin office where your furry friend is welcome
- Lease your ideal bike through BusinessBike
WHY YOU SHOULD WORK FOR US:
- The right attitude: modern methods and a diverse, creative workspace with an open and international culture
- Everyone for the product: Together we create a flexible, highly scalable product with state-of-the-art technologies. We can only succeed if everyone works as a team
- Healthy Growth: Growing our company means growing everyone in the team. We love to share knowledge and learn
- A great environment: Flexible and family-friendly environment, bright and easily accessible offices, modern software and hardware
- High flexibility degree: Prefer to work early or late at night? Do you have to pick up your children from kindergarten? Do you prefer working abroad? We believe in results and motivated employees
Do you want this job?
We’d love to hear from you! Apply directly via the form below.
Talon.One is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make employment decisions on the basis of race, color, religious belief, ethnic origin, nationality, sex, gender identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by company policy. As an employer we strive for a healthy and safe workplace and strictly prohibit harassment of any kind.
Find out more about our Candidate Privacy Policy.
Top Skills
What We Do
Talon.One is building the world’s most sophisticated, API-based Promotion Engine. That means we provide the entire backend and user interface our clients need to build loyalty programs, generate coupons, track referrals, create bundles, and really any other promotion solution they can imagine — all using our rule-based engine.
We believe that rewarding customers and creating incentives are an essential part of building meaningful relationships and we want to make rich, scalable promotion tools available to marketers in companies of all sizes.
From our HQ in Berlin, to our offices in Boston, Birmingham and Singapore, Talon.One is made up of over 96 people from over 40 nationalities. Despite our different origins and our spread across the globe, we all have a few things in common — we love creative problem solving, we value independent thought and we want to give developers and marketers the tools they need to create promotions from scratch in a simpler, more intuitive way.
Why Work With Us
Talon.One is the first all-in-one Promotion Engine, and our technology is now the gold standard for promotion micro services. We’re strong advocates of flexibility in our product and the same is true in our working lives. We don’t believe that your job has to be the most important thing in your life. Everyone has unique reasons to feel inspired by
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