Office Manager

Position Title: Office Manager
Position Type: Regular - Full-Time
Grade: Grade 04
Requisition ID: 40628
The SuM Admin / Office Manager oversees office administration, coordinates team activities, manages resources, and drives efficiency within the organization. This role is the central point of contact for staff, vendors, and management, ensuring that processes, policies, and workflows are optimized to support a productive and compliant work environment. The position incorporates responsibilities in operations, records management, facilities, human resources support, and budget oversight.
Key Responsibilities:

• Coordinate and supervise daily office operations, including information management, supplies, and facility maintenance.
• Lead, train, and evaluate administrative staff, fostering a positive and collaborative team environment.
• Develop and implement office policies, standards, and procedures to improve workflow, productivity, and compliance.
• Manage office budgets, track expenses, process invoices, and prepare financial reports.
• Handle correspondence, scheduling, and communications for staff and management, including meeting and travel arrangements.
• Oversee vendor relationships and procurement of goods and services.
• Maintain both digital and physical filing systems, ensuring document organization and confidentiality.
• Assist in onboarding new employees, HR administration, and maintenance of personnel records.
• Organize internal events, team-building activities, and visitor management.
• Monitor compliance with safety, health, and regulatory standards.
• Prepare presentations, reports, and key communications as required by leadership

During the project phase:

• • setup of controlled document library for the site. Support the quality and compliance team to achieve operational permit providing the relevant paper work and evidences 3 months prior to start-up.
  • Creation of local operational vendors and partners in close collaboration with local and regional produrement team
  • Close follow-up of SuM Budget with special focus on the procurement. PO creation and follow-up to ensure McCain processes consistency and compliance with local laws and regulations.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field is preferred; significant administrative experience may suffice.
• 2-3+ years of experience in office management or supervisory administrative roles.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and contemporary administrative software.
• Ability to manage budgets, analyze financial data, and generate reports.
• Discretion in managing confidential or sensitive information.
• Problem-solving mindset, adaptability to new technology, and capacity for continuous learning
• Fluency in German is required for this role
• English on business level; additional languages such as French, or Dutch is a plus.

What we offer

• Opportunity to be a part of a global iconic brand, fun and high performing team
• Opportunity to be a part of Greenfield Project in Germany
• A varied and responsible job in an effective and international team with flat hierarchies
• Competitive salary
• Flexible working hours / hybrid working
• Local benefit (Health and Pension insurance)
• Friendly atmosphere.

This role offers a high degree of independence and plenty of room for personal initiative and growth.
McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.
McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to find appropriate solutions.
Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain's Global Privacy Policy and Global Employee Privacy Policy , as applica ble. McCain leverages AI in the hiring process, though all final decisions are made by humans. You can understand our approach to AI and how your personal information is being handled here .
Job Family: General & Administration
Division: Continental Europe
Department: Plant and Start-up Greenfield
Location(s): DE - Germany : Lower Saxony : Hannover
Company: McCain GMBH