Job Summary
In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude. This position reports into the Sydney office, which is our Regional Head office.
Responsibilities
Management Support
- Support key members of our Singapore office
- Support visiting Executives and VP's
The duties initially assigned include, but are not limited to:
- Front of house and first point of contact for internal and external visitors to the Singapore office
- Co-ordination of travel – Domestic and International
- Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
- Provide Office Management administrative support, eg: arrange and book tradespersons; liaise with contract office cleaners as needed, update telephone lists and directories, update floor plans, organise catering and events, together with any other tasks as requested.
- Minute taking
- Preparing documents/presentations – formatting, printing, binding as needed
- Preparing expense reconciliation (using WorkDay)
- Oversee all facilities maintenance and other projects for office improvement.
- Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment
- Coordinate efforts with other departments including HR, Recruitment and IT
Experience and Qualifications
- 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment
- Ideal tertiary qualifications in Office / Business Administration.
- Ability to work in a team environment.
- Advanced skills in Microsoft Office; Outlook and established applications.
- Skills in Office 365 and WorkDay would be desirable.
Education and Training
- Skills in Office 365 and WorkDay would be desirable.
About InterSystems
InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.
Top Skills
What the Team is Saying
What We Do
InterSystems builds the software that makes complex systems work—reliably, securely, and at scale. For more than 45 years, we’ve been the information engine behind some of the world’s most mission-critical applications in healthcare, government, and business.
Our data management, integration, and analytics technologies help organizations connect disparate systems, turn data into insight, and deliver better outcomes. From enabling interoperable healthcare and advancing clinical care, to powering national infrastructure and large-scale enterprise systems, our technology is used every day by millions of people in more than 80 countries.
What sets InterSystems apart is not just what we build, but how we build it. We focus on long-term innovation, deep engineering excellence, and solving hard problems that truly matter. Our teams work closely with customers to tackle real-world challenges—often behind the scenes, but always at the heart of what keeps essential systems running.
If you’re motivated by meaningful work, technical depth, and the opportunity to have a global impact, you’ll find it here.
Why Work With Us
Because we are a profitable, privately-held software company, we place our clients first in everything we do. You’ll work on meaningful, complex problems alongside deeply curious experts in a culture that values learning, ownership, and long-term growth—without the pressure of quarterly Wall Street demands.
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InterSystems Teams
InterSystems Offices
OnSite Workspace
For the first 3 or 6 months (experience and role dependent), we ask our employees to work in the office 5 days a week. After that time, our employees receive 24 work from home Fridays to use at their discretion throughout the year.
