Office Manager

GC AI is currently an AI platform for in-house lawyers to 10x themselves. Using the latest LLMs, we are building AI agents that can use company knowledge, leverage external sources, and connect with internal tools to provide better and faster legal advice to the rest of the company. Thousands of weekly active users tell us they “cannot imagine their lives without GC AI” - which has led us to 95% retention and a NPS of 75.

This is a once-in-a-generation opportunity to build for a $1T annual market. We have jaw-dropping product-market fit - growing our customer base from 0 to 500+ legal teams in a year and 3X ARR growth in the last 4 months. Join our Series A stage rocket ship backed by top investors like Sound Ventures, Fellows Fund, Guillermo Rauch and Worklife Ventures. GC AI is a small but mighty team of lawyers, engineers, sellers and doers. Here, you’ll have infinite room to grow and rethink how legal work gets done.

Come build the future with us.

We're hiring a full-time Office Manager to be the backbone of our San Mateo office operations. This hands-on role ensures our physical workspace runs smoothly and creates an exceptional experience for our team and visitors. You'll manage everything from daily operations to special projects, working closely with our founders and team to maintain the high-energy, productive environment that fuels our growth.

This role requires you to be on-site at our San Mateo office (Monday, Wednesday, and Friday), with two days being flexible per business needs

Please note that some weeks may require overtime hours due to events/business needs.

• Daily Operations & Office Management:

  • Stocking and ordering supplies, snacks, beverages, and office essentials.

  • Meal coordination for team lunches, catered meetings, and special events.

  • General cleanup and organization to maintain a professional, welcoming workspace.

  • Mail and package sorting, distribution, and management.

  • Shipping and receiving coordination for equipment, supplies, and client materials.

  Event Support & Guest Experience:

  • In-office event planning including setup, breakdown, decorating, and shopping for materials.

  • Greeting guests and ensuring exceptional visitor experience.

  • Meeting room preparation and coordination for client visits and team gatherings.

  • In person event support at external locations.

  Administrative & Project Support:

  • Vendor management including scheduling, coordination, and relationship maintenance.

  • Onboarding and offboarding setup for new hires and departing team members.

  • Office remodel coordination to finalize remaining construction and design elements.

  • Ad hoc support to founders and administrative staff on various projects and initiatives.

  Process & Systems:

  • Develop and maintain office procedures and vendor relationships.

  • Track office budgets and expenses.

  • Coordinate with building management and service providers.

  • Maintain office security protocols and access management.

• Experience: 2+ years in office management, executive assistance, or operations roles, ideally in startup or tech environments.

• Organization: Proven ability to manage multiple priorities and maintain attention to detail in fast-paced settings.

• Communication: Strong interpersonal skills for vendor management, guest relations, and team coordination.

• Initiative: Self-starter who can anticipate needs and solve problems independently.

• Flexibility: Comfortable in a dynamic startup environment where priorities can shift quickly.

• Local: Must be based in the Bay Area with reliable transportation to San Mateo office.

• Experience working with early-stage Series A startup companies.

• Background in legal or professional services environments.

• Event planning or hospitality experience.

• Understanding of tech startup culture and operations.

• Shape the future of a rapidly growing startup

• Direct collaboration with founding team

• Real influence on company strategy and direction

• A voice that matters - your ideas will be heard and implemented

Environment & Benefits

• Competitive salary, equity and healthcare

• We’re a hybrid company — many roles are remote-friendly, while some teams require meeting in person a couple of days a week in the Bay Area office.

• High-energy, joyful team environment

Career Development

• Mentorship and learning opportunities

• Clear path for growth in an expanding company

• Exposure to cutting-edge technologies and practices

• Freedom to innovate and own crucial systems