Tevora

Office Manager

Posted 9 Days Ago

Be an Early Applicant

Irvine, CA

In-Office

Mid level

Consulting • Cybersecurity

The Role

The Office Manager will handle various administrative tasks, manage office operations, support executives, and ensure a well-maintained office environment.

Summary Generated by Built In

Temporary Office Manager

at Tevora

Irvine, CA ( 6- 8 Weeks Potentially Longer)

If you haven't heard of Tevora, it's because we've done our job!

Tevora is a tight-knit community of professionals with a shared passion for our craft. Every day, we combine in-depth knowledge of cybersecurity, technology, and compliance to help create more secure digital environments. To Tevorans, every problem is a puzzle in need of solving. We strongly believe that if we put smart, driven people in a room together, they will accomplish great things. We maintain a supportive culture that celebrates continuous learning, diverse perspectives, and sharing the wins. That's why we have our eyes on you.

What's the role?

Tevora is seeking an Executive Assistant and Office Administrator to join the team.

The Executive Assistant/Office Administrator works from our new office on the Irvine Spectrum Terrace campus, and will manage various office and administrative tasks, including greeting visitors and providing support for executive management, heavy calendar management, and successful coordination of business meetings. This person will serve as a liaison between executives and other departments within the organization and will prioritize and manage multiple projects simultaneously with little or no supervision. 

A day in the life could include: Office Administration Essential Duties 

Greet and sign in visitors to Envoy system, provide assistance and information
Accepting incoming and outgoing mail, packages, and deliveries
Manage office space, ensuring it is clean, organized, and well-maintained.  This includes reception, waiting area, and kitchen
Monitor and manage kitchen supplies, ordering items as needed
Support HR with administrative tasks, and Projects as needed
Partner with IT to coordinate office maintenance and repairs, liaising with vendors and service providers
Assist IT with equipment shipments and returns
Manage the office main phone line, delivering messages to the correct department
May assist Marketing with company events
Perform other duties as assigned

 Executive Assistant Essential Duties :

May provide administrative support to executives and staff, including scheduling meetings, managing calendars, ordering lunches, and booking conference rooms
Assist with scheduling appointments for CEO/COO 
May assist executives with booking travel, taking notes, and other requests
Perform other duties as assigned

Necessary skills and qualifications:

Minimum 3 years of experience as an Executive Assistant, Office Manager, or similar experience
Proficient in Outlook, Excel, Word, and PowerPoint
Demonstrated interpersonal skills
Excellent oral and written communication skills, and handling confidential information
Must have attention to detail and time management skills
Excellent writing, proofreading, and editing skills
Must be authorized to work in the U.S
Must have a valid driver's license

Bonus Points:

Travel Arrangements and Expense Management
Familiarity with Cybersecurity and Information Technology

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. 
Frequently required to use hands or fingers; handle or feel objects, tools, or controls.
Occasionally required to stand, walk, sit, and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually

We've got you covered!

Paid Sick Time
Vibrant work culture

Additional requirements:

A valid driver's license is required.
Some driving might be required
Eligibility to work in the United States.

EEOC Statement

Tevora is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or other applicable legally protected characteristics.