Office Manager

Kajabi is in the middle of a once-in-a-decade transformation.

After fifteen years, our founders returned to rebuild Kajabi with the same speed, hunger, and grit that sparked the original movement. We’re not a corporate SaaS company trying to play it safe — we’re a team of builders rewriting the future of the expert economy.

Millions of people around the world rely on Kajabi to share what they know and change lives because of it. Our Heroes aren’t “customers”… they’re everyday entrepreneurs using Kajabi to build freedom for themselves and impact for others.

If you want to be part of a company moving fast, raising the bar, and building something that actually matters — welcome in.

We are seeking a versatile, proactive individual to join our team as an Office Manager and Internal Event Support. This unique position will require a candidate with a diverse skill set - someone who has exceptional organizational and administrative abilities with a passion for managing a busy office with a 5-day-a-week in-office culture. The ideal candidate will also collaborate with the executive support team to plan and deliver engaging internal events that foster a positive and vibrant workplace.

Office Management:

• Oversee day-to-day office operations, ensuring a well-maintained and efficient work environment.
• Ensure that the common areas are clean, neat, and presentable.
• Manage office supplies, equipment, and facilities; maintain stock and inventory of coffee and refreshments; and address issues promptly. Must be able to lift boxes and heavy items. Liaise with vendors and service providers to ensure smooth office operations.
• Distribute and process all daily mail and carrier packages, i.e., FedEx and UPS.
• Manage all aspects of office and internal event catering.
• Daily inspections for safety, paper for the copiers, clean restrooms, snacks, water, coffee, etc.
• Manage building compliance in line with local laws and safety regulations.
• Assist with financial management, including invoices and purchase requisitions.
• Independently complete a wide range of workplace solutions, customer service activities, such as workspace set-up, A/V support, catering set-up and breakdown, welcome desk coverage, floor operations support, space utilization management, or other location services.
• Make process improvement suggestions and implement changes as soon as possible to ensure a continued seamless office experience.
• Manage critical company communications related to office operations. 
• Meeting set up and breakdown. 

Internal Event Support:

• Collaborate with various teams to plan, coordinate, and execute internal events, including team on-sites, all company on-sites, Kajabi Hero Live, and any other celebrations.
• Assist in creating engaging in-person events to foster a positive workplace culture.Manage event logistics, catering, and coordination of audiovisual requirements, facility setup, hotel accommodations, promotional materials, and restaurant reservations.
• Work closely with event organizers and teams to support planning and execution. 
• Work closely with the HR team to support employee engagement initiatives.

Attributes for Success

• You're experienced. Given the demands of this role, we need someone experienced and ready to hit the ground running—preferred minimum of 3 years in this specific role.
• You're driven. We're a work-hard, play-hard organization and serve a global base of entrepreneurs. This role will have an ever-changing schedule, more of a lifestyle than a clock-in, clock-out. You're in it for the love of the game and the thrill of accomplishment.
• You're a team player.  The ability to build rapport quickly and interact with a variety of stakeholder personalities is key to achieving outcomes.
• You’re organized. Solid organizational skills, including attention to detail and multitasking, will be utilized to manage the office and various projects.
• You're confident and comfortable with the challenges of leading. As an office manager, you will need to make decisions and lead employees in following office rules and procedures. 
• You're flexible. Change in our organization is celebrated and innovative; you feel the same.
• You're secure. Communicating with over-tasked executives can be challenging, and you thrive on straightforward, concise communication.
• You’re a master communicator. You’ll be working in person, in writing, and on social channels, and a grasp of business-level communication is a must.
• You thrive on helping others succeed. This role will often blend with assisting multiple teams.
• You take confidentiality seriously. In this role, you’ll be handling extremely sensitive information, and absolute, complete confidentiality and discretion are a MUST
• No Job too Small. You'll be there to make sure the office flows, things stay organized, and it's a place people want to be. You'll need to be able to stand, walk, bend, and need to lift up to 35 lbs, with some light cleaning and other physical tasks. 

For this role, we expect regular onsite presence at our Newport Beach, CA office 5 days per week.

• Competitive full-time salary + bonus + equity eligibility
• Full medical, dental, and vision (company-paid for you + family)
• 401(k) with 6% match
• Flexible PTO
• Fitness + wellness perks
• Mental health resources
• In-office lunches, collaboration days, and leadership growth opportunities

At Kajabi we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.

US based applicants only.

$32.00—$43.00 an hour + bonus

Sound like a good fit for you? Click apply, below!

Kajabi LLC  is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age, veteran status, or any other basis protected by applicable law.