Office Manager

"The AI company that's revolutionizing Hollywood"

Flawless is transforming Hollywood with assistive AI. Our tools empower filmmakers to edit, localize, and refine performances while preserving artistic intent.

Designed to support, not replace, artists, our technology expands what is possible on screen and gives creators freedom to tell stories with greater impact and reach audiences in new ways. From enabling seamless multilingual releases to eliminating the need for costly reshoots, Flawless solves critical challenges that slow down productions and limit distribution.

We are also setting the standard for ethical AI in entertainment. Our Artistic Rights Treasury (A.R.T.) is a rights management solution that protects artists and rights holders, ensuring that innovation moves forward with transparency and respect for creative ownership.

Reports to:

Rachel Booth - People Partner

What we are looking for:

We’re looking for a proactive and detail-oriented Office Manager who can balance day-to-day facilities oversight with thoughtful planning for team experiences. You’ll be the go-to person for ensuring our LA office runs seamlessly, partnering with cross-functional teams to maintain a productive, welcoming environment that reflects Flawless’ culture. The ideal candidate thrives on problem-solving, adapts quickly to changing needs, and brings energy and care to everything from stocking supplies to planning team celebrations.

Responsibilities:

• Oversee daily operations of the LA office, ensuring supplies, food, and equipment are consistently stocked and maintained

• Manage relationships with vendors and service providers to ensure smooth facilities management

• Respond quickly to office needs, resolving issues with efficiency and ownership

• Plan and coordinate internal events including team socials, holiday parties, and office celebrations

• Take ownership of visa sponsorship processes - coordinating documentation, timelines, and communication with employees and immigration lawyer Comment end

• Partner with Operations to support cross-functional projects that impact office culture and logistics

• Contribute to creating a positive, collaborative, and well-maintained office environment

• Track and manage office budgets, expenses, and vendor contracts

• Implement and improve systems for office processes, communication, and upkeep

• Act as a trusted point of contact for employees on all office-related matters

Qualifications:

• Organization and planning

• Facilities management

• Good communication

• Can-do attitude

• Attention to detail

• Project management

• Problem solving

• Flexibility and adaptability

• Willingness to do what needs to be done

Preferred Qualifications:

• Customer service

• Event planning

Interview Process:

At Flawless, our team and interview process want to help you show your best self. We’ll dive into past projects and simulate working together.

Our interview process is three rounds with some casual Zoom (or in-person) coffee in between to get to know each other:

- Hiring Manager Screen: 30-45 minute call with our team (We want to discuss your interests and motivations as well as the practical details and make sure that Flawless would be a good fit for you)

- Organisation & Motivation session: 45-60 minutes with two members of the Flawless team

- Team Interview: 1 hour onsite Interview where you will meet your potential manager, see the space and meet our CEO.

Your Recruiter and hiring manager will be your main point of contact and prepare you for interviews. You’ll meet 4 to 6 people from across the business. (We make sure that you have time in each interview to ask them questions). If we don’t give an offer, we’ll provide feedback!

Why work at Flawless?

You will be working in an environment based on trust, autonomy and collaboration, and this is a great opportunity for someone who wants to be part of a growing company in its most exciting stage of development. You can play a part in shaping the future of a company that’s caring, creative and collaborative.

In addition to this, you'll also receive: 

- Autonomy

- A hybrid working environment

- Competitive Salary

- All permanent employees receive generous stock options

I don’t meet all the listed requirements—should I still apply?

Absolutely! Research shows that women and underrepresented groups often hesitate to apply unless they meet every qualification, but at Flawless, we actively work to break down those barriers. We believe diverse perspectives, experiences, and backgrounds make us stronger, and we are committed to supporting and elevating underrepresented talent. If you're excited about the role, share our values, and believe you can contribute meaningfully, we encourage you to apply—even if you don’t meet every single requirement. Your unique skills and perspective matter, and we’d love to hear from you ❤️