Office Manager

Description

Interactive Brokers (“IBKR”) is seeking an Office Manager to oversee the day-to-day operations of our Japan office, ensuring efficient office administration and supporting management and staff. The successful candidate should be able to work independently in a fast-paced environment.

Responsibilities

• Manage office operations, including facilities maintenance, office supplies inventory, and vendor relationships
• Coordinate internal and external meetings; prepare conference rooms
• Provide reception duties, including greeting visitors and answering phone calls
• Support HR and IT functions (HR: payroll and tax processing; IT: new hire setups, basic troubleshooting)
• Manage inventory of IT peripherals and facilities hardware
• Maintain accurate records (physical and digital) in accordance with company policies and for auditing purposes
• Assist with the preparation of documents for government offices when required
• Support the implementation of company procedures while adapting them appropriately to the Japanese context
• Ensure compliance with local regulations regarding office administration
• Coordinate office events and team-building activities
• Perform ad hoc administrative projects as assigned
• Maintain global office standards

Requirements

• Bachelor’s degree preferred
• Native-level Japanese language proficiency; business-level English communication skills
• 4+ years of office administration experience in a corporate environment; experience in a multinational environment is a plus
• Familiarity with Japanese labor regulations and office compliance requirements
• Demonstrated experience managing office operations with exceptional accuracy
• Strong computer skills, including Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Knowledge of Japanese business etiquette and office practices
• Excellent organizational skills with the ability to prioritize and multitask
• Strong problem-solving skills with a focus on finding efficient, culturally appropriate solutions
• Professional demeanor with strong interpersonal skills

Company Benefits & Perks

• Competitive salary, annual performance-based bonus, and stock grant
• Social security and insurance benefits
• Competitive annual leave package
• Daily lunch ordered in-house with a fully stocked kitchen
• Modern offices with convenient access to the metro
• Great work-life balance
• Unique opportunity to gain exposure to global financial products, markets, and clientele
• Opportunities for career progression and job scope expansion in a global company with a growing local presence
• Hybrid work arrangement, where permitted