Office Manager

The Assistant & Office Manager is responsible for the day-to-day office operations, overseeing the maintenance of the Tarkett Solon office building. This role combines administrative support with hands-on management of the office environment, building maintenance, and event coordination. This role plays a key part in ensuring the office is running smoothly and ensuring Tarkett fosters a positive and productive workplace.

The ideal candidate will be a multitasker with strong organizational skills, a hands-on approach to office management, and the ability to balance daily administrative duties with building operations responsibilities.

Key Responsibilities:

Reception & Customer Service:

• Greet and assist visitors in a professional and welcoming manner.
• Answer and direct phone calls, emails, and inquiries to the appropriate departments.
• Manage office calendars and schedule meetings, ensuring efficient use of time and resources.
• Maintain office supplies, equipment, and inventory, ordering items as needed.

Office Building Maintenance & Upkeep:

• Ensure the office building is clean, organized, and well-maintained, including overseeing housekeeping services.
• Stock and maintain supplies in common areas, including the break rooms (coffee, snacks, paper goods, etc.) and main kitchen (Office Café).
• Coordinate building related maintenance for any routine maintenance and repairs.
• Handle the organization and coordination of external service providers and vendors (e.g., contractors, landscapers, etc.), ensuring timely response and resolution to any office building issues.
• Oversee and manage building related projects such as remodels, office furniture moves, equipment setup, and ensuring workspace environments are conducive to productivity.

Event Planning & Coordination:

• Plan, organize, and execute company events, including team-building activities, meetings, and customer visits.
• Coordinate catering, transportation, venues, and equipment for events.
• Ensure event materials are prepared and distributed on time.

Office Communications:

• Support internal communications related to building maintenance, events, and office updates through newsletters or other communication channels.
• Collaborate with the HR team to ensure consistent messaging and engagement across employee-facing communications.
• Draft and distribute announcements or updates regarding building operations, such as scheduled repairs, facility improvements, or emergency notices.

Purchase Orders & Invoice Management:

• Create and process purchase orders
• Work with vendors to ensure orders are fulfilled and within budget.
• Review and manage incoming invoices, ensuring they are accurate and match the corresponding purchase orders.
• Track and maintain records of office-related expenses and assist in budget management.

Mail Room Management:

• Organize and distribute incoming and outgoing mail and packages.
• Handle courier services, ensuring that all parcels are properly tracked and delivered.
• Manage the storage and disposal of sensitive documents according to company policies.

General Office Support:

• Manage various administrative tasks as needed, supporting leadership and other teams.
• Manage budgeting and office-related expenditures, tracking invoices, and ensuring cost efficiency.

Qualifications:

• At least 3 years of proven experience as an office manager, receptionist, or similar role.
• 2+ years experience leading projects, serving as point of contact for internal and external stakeholders
• High School education required. Bachelor's degree preferred
• Must be able to reach, bend, lift, and push objects weighing up to 40 lbs
• Strong organizational skills and attention to detail
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency with office software (e.g., Microsoft Office, Google Suite, etc.).
• Ability to work independently
• Friendly, professional, and approachable demeanor.
• Event planning experience.
• Basic knowledge of office building maintenance and coordination with service providers.

What We Offer

• A commitment that Safety is #1

• Competitive benefits, pay, and retirement plan options!

• Career growth, stability, and flexible work arrangements.

Responsible Manufacturing – Protecting Our Planet for the Future

• We utilize renewable energy and a closed loop recycled water process.

• We are committed to reducing greenhouse emissions and water consumption.

• We are the only flooring company recognized by the Asthma and Allergy foundation.

Who we are:

With a history of 140 years, Tarkett is a worldwide leader in innovative flooring and sport surface solutions with 12,000 employees and 34 industrial sites. Offering a wide range of products including vinyl, linoleum, rubber, carpet, wood, laminate, artificial turf, and athletic tracks. The Group serves customers in more than 100 countries across the globe.

Committed to change the game with circular economy and to reducing its carbon footprint, the Group has implemented an eco-innovation strategy based on Cradle to Cradle® principles, fully aligned with its Tarkett Human-Conscious Design® approach. 

Tarkett is listed on Euronext (Compartment B, ISIN FR0004188670, ticker: TKTT). www.tarkett-group.com

Tarkett is an equal opportunity employer. We value diversity in backgrounds and in experiences and promote an inclusive workplace where all employees can perform at their best.