Office Manager

Job Purpose:

Our Senior Office Assistant will execute and coordinate activities within a facility to ensure efficiencies for current employees and visitors.

Job Responsibilities:

● Administer headquarters’ facilities budget, ensuring all expenses are properly accounted for and within budget.
● Assist with office layout planning, moves and new-hire setups and maintains office floorplans.
● Coordinate with maintenance and office supply vendors on deliveries, negotiations, upgrades, etc.
● Organize and maintain inventory of breakroom, conference room & office supplies and furnishings.
● Provide basic and accurate information in-person and via phone/email to internal and external customers/clients/employees.
● Greet and direct visitors and provide a positive first impression and maintain neatness in lobby and other common areas.
● Receive and sort incoming mail, process outgoing mail, maintain postage machine and related records.
● Assists with maintaining office security by following safety procedures and controlling access via the reception desk.
● Performs other clerical receptionist duties such as filing, copying, meeting organizing, etc.
Identifies opportunities for process and office management improvement.

Additional Responsibilities & Qualifications:

• Manage the facility operations and communications of the Chandler, AZ and Chamblee, GA Design Centers including liaison to landlord, Real Estate team, EHS & Risk team, Corporate Security, and facility management vendors.
• Maintain facility expenses per annual budget and owns PO and invoice processes for Design Network.
• Partner with Environmental Health & Safety (EHS) teams to develop, implement and maintain plans for Design safety and security practices, processes, and procedures.
• Maintain US Design Center digital inventory, order materials and supplies and prepare design teams for delivery.
• Partner with Indirect Sourcing to maintain and negotiate contracts, vendor/service providers, conduct contract renewals, and schedule service as needed.
• Proactive approach with strong problem-solving, ownership and attention to detail skills are required.
• Conflict resolution and maintaining confidentiality.
• Understanding OSHA regulations and standards, preferred.

Work Experience:

● 3-5 years of related job experience.● Ability to manage multiple projects, work under pressure, and adapt to sudden changes in the work environment.● Ability to work quickly and efficiently.● Excellent verbal, written, people, and diplomacy skills are required.● Experience of planning, managing and organizing resources within short/medium timescales within the overall policy framework.● Proficient with Microsoft Office Suite.● Strong customer service skills (friendly, courteous and helpful).● Strong planning and organization skills are required.

Education:

● High School Diploma/GED Preferred

What We Offer

• Engaging and inclusive culture with employee-led Employee Resource Groups, Veritiv Cultural Alliance, recognition platform, etc.
• Extensive training opportunities, professional development programs, career pathing, and mentorship opportunities.
• Collaborative atmosphere with our customers and suppliers to create healthier, safer and more sustainable communities through our responsible operations and innovative solutions.
• Healthcare benefits and 401k, paid time off, tuition reimbursement, and much more!

About Veritiv

Together with its subsidiaries, Veritiv is the leading full-service provider of packaging solutions. Veritiv also provides JanSan, hygiene, print and publishing products and services. Veritiv serves customers in a wide range of industries, through team members around the world helping shape the success of its customers. For more information, visit www.veritiv.com and connect with the Company on LinkedIn.