Office Manager

Job Description Summary

As the Office Manager, you will be the backbone of our office operations, responsible for the smooth functioning of the office while managing various administrative tasks. Your contributions will play a crucial role in creating and maintaining a well-organized and productive work environment, fostering employee wellbeing, and supporting the overall success of the organization through efficient office management.
For this newly created role in our brand-new office, we are looking for a highly organized, flexible, and proactive individual with a keen eye for detail. The ideal candidate will excel in coordinating and liaising between various departments and external stakeholders while providing general office support.
This role is primarily in-office but allows up to 25% remote work.

Job Description

Major accountabilities:

• Office Supplies Management: Monitor and purchase office and kitchen supplies

• Lunch Offerings: Manage the daily free lunches, including kitchen setup, coordination with catering vendors and arranging department cleaning schedule

• Office building coordination: Collaborate with building owner, maintenance team, and contractors/vendors to ensure office is clean, safe and well maintained

• Health & Safety: Serve as a member of the BHV team, coordinate trainings, meetings and evacuation drills.

• Wellbeing: You get to be in charge of the wellbeing initiatives in alignment with global and local programs.

• Administrative duties: Manage procurement and financial tracking for organizational orders, oversee new hire onboarding in collaboration with P&O, (digital) filing systems, lead ad hoc activities,

• Continuously improve office processes and collaborate with communications and P&O on initiatives aligned with the company culture and aspirations.

Key performance Indicators

• Event Management | Successfully organize events such as onboarding, meetings, training sessions with positive feedback from participants

• Operational Efficiency | Improve office operational effectiveness by identifying and implementing process improvements. Track the number of processes enhanced and seek continuous feedback through surveys

• Initiative Implementation | Implement initiatives successfully, ensuring they meet organizational expectations and employee satisfaction.

You’ll receive:

Competitive salary and Bonus based on personal and company results; Pension Scheme; Health Insurance; Flexible working conditions with hybrid working policy; Development both professionally and personally; Learning about company processes

What you'll bring to the table

• Minimum 2 years experience in a similar role within a multinational company (e.g office manager, facilities, executive assistant)

• MBO degree or equivalent: higher qualifications are a plus

• Proficiency with Microsoft Office applications and aptitude for learning new software and systems

• Six Sigma / Lean certification is advantageous

• Fluent in both English and Dutch, spoken and written

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported! 

Join us!

#sandoz

Skills Desired

Communication Skills, Computer Literacy, flexible approach, Microsoft Computer, Office Administration, Organizing Events, Proactive Approach, result driven, Stress Resilience