We are looking for a talented Office Manager to join our awesome team in Warsaw (Poland). You will organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication.
Work at Exadel - Who We Are
We don’t just follow trends—we help define them. For 25+ years, Exadel has transformed global enterprises. Now, we’re leading the charge in AI-driven solutions that scale with impact. And it’s our people who make it happen—driven, collaborative, and always learning.
Requirements
- Proven experience as an Office Manager
- Experience in working with accounting systems
- Leadership skills
- Proficiency in MS Office (MS Excel, MS Word)
- Excellent time management skills and the ability to prioritize work
- Ability to make decisions independently
- Attention to detail and troubleshooting skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
- Ability to work from our office (Warsaw, Emilii Plater 28) - on-site (stationary work)
Language skills
- English – Upper-Intermediate
- Polish – Native speaker
Responsibilities
- Logging of incoming and outgoing correspondence
- Maintaining postal services
- Making money transfers
- Managing and purchasing office inventory (direct communication with suppliers)
- Issuing the monthly invoices for foreign clients in Ifirma program (approx. 10 months)
- Guests and visitors reception
- Scheduling meetings and booking meeting rooms
- Managing access cards according to the established procedures and policies
- Cooperating with compliance management team
- Cooperating with the accountant department, HR department, lawyer, and location manager
- Participating in social activities (and its preparation) within the company
- Providing information support to employees
- Booking transfers, hotels, etc. for foreign guests at their request (we have travel coordinators, you will just help her if needed)
- Taking care of our cozy office
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What We Do
For more than 20 years, Exadel has been delivering Digital Transformation services, enterprise and custom software solutions for Fortune 500 clients, including HPE, Deloitte, Home Depot and McKesson. With 20+ locations and delivery centers across the US and Europe, Exadel solves the most complex engineering problems using Agile methodologies, offering a scalable and skilled mix of multi-shore resources at the industry's most competitive price. Exadel’s digital transformation solutions and services help chart new strategies that are built upon creative thinking, cutting-edge design, and technical innovation, designed for the growing digital landscape of business.
Enterprise Services
- Digital Transformation Experts
- Developing mission-critical software and mobile applications
- Advising companies on how best to leverage open source technology
- Helping companies plan and implement migrations to better technology stacks
- Providing QA, automation, and testing services for application development
- Supporting and maintaining applications and systems for companies
- Providing on-line training and mentoring to companies
- Assisting companies in evaluating their current enterprise software architecture and planning for improvements or new systems.
