The Role
The Office Manager will shape office operations and employee experience at Nomagic, improving processes and supporting team initiatives in a growing company.
Summary Generated by Built In
Do you want to shape how a fast-growing company attracts, supports, and retains great people?
Do you enjoy owning processes end-to-end and making independent decisions?
Are you comfortable bringing structure and clarity to ambiguous situations?
Do you care about employee experience, from the office environment to daily perks, and how the company is perceived by employees and visitors?
Are you looking for a role with real ownership and direct impact on how the company operates and scales?
If your answers are mostly yes, then you should keep reading.
At Nomagic, we’re on a mission to teach robots the real world. We’re now looking for an Office Manager to support and shape our Warsaw office strategy as we continue to grow. In this role, you will have a direct impact on how people feel at work every day, from the office space and tools they use to the way our workplace supports focus, collaboration, and wellbeing. As Office Manager, you will play a key role in shaping our office operations, employee experience, and the impression we leave on everyone who walks through our doors. We’re looking for someone with strong communication skills, a proactive, can-do attitude, and the ability to balance strategic thinking with hands-on execution.
Offer essentials:
- Broad range of tasks: combining weekly operations strategy with long-term initiatives
- Possibility to work remotely occasionally
- Great and bright office with snacks and company-paid lunch every Thursday
- International, English-speaking workplace
- Supportive, collaborative teams that want to make a real impact
- Real influence on company-wide people initiatives
Here is why we love this job ourselves, and hope you will enjoy it too:
- First of all, we’re a team of very friendly people!
- We combine world-class research with top-notch engineering and apply it to solve real problems
- There’s always a chance to learn something new - in the technology and business side of things
- We’re very open to ideas for improvements in our work
- We operate in an exciting, growing market with a lot of opportunities
- We’re still pretty small, so everyone has a direct impact on the final result
What are the things you can expect to do:
- Own and continuously improve office operations and processes to support a smooth, productive, and positive employee experience
- Work closely with team leads and engineers to plan and deliver people initiatives, including company events, celebrations, and integration activities
- Support employees with day-to-day office needs and ensure a smooth onboarding experience for new hires
- Balance efficient office operations with a great employee experience, keeping processes simple and practical
- Act as the main point of contact for all office-related topics, driving decisions, and guiding teams on best practices
- Manage long-term suppliers and vendors, ensuring high-quality and timely delivery of services (cleaning, maintenance, deliveries, etc.)
- Take ownership in unclear situations, proactively finding solutions and escalating when needed
- Use data, feedback, and insights to inform decisions and drive improvements in office initiatives
- Stay organized and data-driven while managing multiple priorities under time pressure
What skills we’d like you to have:
- Excellent English, both written and spoken, fluent Polish is required
- Reliable, consistent, and genuinely people-focused
- Proactive and energetic, with the ability to work independently and take full ownership
- Strong problem-solving skills with a focus on speed and quality, able to make decisions and prioritize in a fast-paced environment
- A people-oriented mindset, with a clear understanding of how the office environment affects employee wellbeing and performance
- Proven experience in an Office Manager, Operations, or similar role, with a track record of owning initiatives and delivering measurable improvements
What should you expect once you apply?
- 30-minute call with the Recruiter
- 45-minute call with Hiring Manager interview
- Homework assignment and 30-minute call to present
- Final, half-day onsite interview
- Important: expect detailed feedback regardless of our decision
Top Skills
Communication Skills
Office Management
Operations Management
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The Company
What We Do
With the widespread adoption of e-commerce & multichannel sales, customers are expecting faster and high quality deliveries as well as painless processing of returns. This puts pressure on the logistics of goods, in particular in warehouses where order fulfillment requires number of repetitive pick-and-place tasks to be carried out several thousand times a day at different steps in the process, with strong peaks during high sales periods.
Thanks to world-leading AI and robot control software, Nomagic provides smart pick-and-place robotic systems that adapt to multiple environments and can receive, store, sort and pack products, operating from 1 shift, 5 days a week to 24/7 depending on needs. Nomagic's first robot is now setup on a packing line at Cdiscount
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