Office Manager

We have an exciting opportunity for a driven professional wanting to further develop their administrative career.

As an Office Manager at FNZ, you will play a pivotal role in supporting our business and be the driving force behind our Wellington and Auckland offices. You will be a motivated and organized professional with outstanding communication and administrative abilities.

Responsibilities will include:  

• Booking in all Wellington and Auckland office visitors using building specific booking systems and liaising with the building reception and security teams.

• Reception cover for Wellington office.

• Remotely manage Auckland office in a highly effective way.

• Regular management and ordering of office consumables, stationery and kitchen supplies for all New Zealand offices.

• Record New Zealand offices expense in the monthly tracker. Ensure it is kept in line with numbers that were allocated. Save office cost in possible areas.

• Carry out global procurement policy in each office procurement.

• Keep the general office area and meeting rooms tidy, respectable and secure, and ensure the smooth running of all meetings/arrange catering, coffees, water etc as required.

• Support couriers for deliveries for New Zealand offices.

• Work closely with the Divisional Office Manager and maintain strong communication links across the admin team/business.

• Assist HR to ensure Health & Safety processes are kept to standard.

• Provide cover for holidays within the admin team.

• Ensure all office equipment and appliances are in good working order. Quick respond to emergencies.

• Events support when demanded.

• Undertake any other projects/tasks as may be reasonably required to facilitate the smooth operation of the Company.

• On occasion when required may need to travel to Auckland

• and be a key part to our culture streams, creating a collaborative environment for our employee (arranging events etc)

Our ideal candidate will have:

• Proactive and motivated to exceed expectations, and ability to represent company image and values.

• Eye for detail and perfectionist’s view of service standards.

• Good problem solver - logical and reactive in response to unexpected queries/circumstances.

• Must demonstrate flexibility to get involved in tasks at all levels and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines as required.

• Relationship building skills essential for staff, customers and service providers.

• A good working knowledge of Word, Excel and PowerPoint.

• Confident, and able to take initiative given client and delivery-focused environment.

• Independent, self- directing and delivery focused working style.

• Good team communication skills, confident in dealing with internal and external clients.

• An understanding of confidentiality issues and the use of discretion.

What is in it for you?

• A competitive salary and excellent benefits, including full comprehensive health insurance, Life insurance, additional annual leave days after your first 12 months, sick days, and more.

• Be part of a highly successful, rapidly growing, global business that is leading the delivery of financial services via cloud computing and partners with some of the world’s largest companies.

• We provide global career opportunities for our employees at any of our offices in the UK, Czech Republic, Australia, New Zealand, China and more.

Together with our customers, we help over 20 million people from all wealth segments to invest in their future.

If this role appeals to you, please apply with your cover letter and CV by the 7th April 2025.

*Please note we shortlist as we receive applications. We encourage early applications as we may withdraw advertising at any time. 

For more information, please reach out to us on apac_recruitment@fnz.com

About FNZ

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. 

We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. 

We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA).

Together with our customers, we help over 20 million people from all wealth segments to invest in their future.