Office Manager

It's fun to work in a company where people truly BELIEVE in what they're doing!

Job Description Summary:

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible streamlining administrative procedures and task delegation.
Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.
Step into the office! This role is fully on-site.

Essential Duties and Responsibilities:

• Create and maintain a vibrant, welcoming, and productive office environment.
• Implement initiatives that enhance employee engagement and morale, such as office decor, wellness programs, and recognition events. Regularly assess and improve office facilities and amenities to meet the needs of employees and guests.
• Serve as the primary point of contact for internal and external communications. Manage office-wide communications, ensuring that all employees are informed and engaged.
• Lead the organization and execution of corporate social responsibility (CSR) activities, including volunteer opportunities and community engagement programs.
• Develop and implement strategies to support and enhance DEI initiatives, including training sessions and awareness programs. Act as a DEI agent, promoting diversity, equity, and inclusion within the office.
• Plan, coordinate, and execute office events, including team-building activities, holiday celebrations, and corporate events.
• Oversee guest management, ensuring that all visitors have a positive and professional experience.
• Coordinate meetings, greet guests, and manage meeting spaces to ensure they are properly prepared and maintained.Handle travel arrangements and accommodations for visitors as necessary
• Ad hoc facilitation of international shipments UPS, USPS and FedEx
• Managing several relationships with vendors, service providers
• Responsible for recommending and implementing office policies by setting up procedures and standards to guide the operation of the office.

Required Qualifications:

• Minimum of 3-5 years of experience in office management, event planning, or a similar role.
• High-level administrative experience supporting senior leaders in a fast-paced environment.
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• Excellent organizational, analytical, anticipatory, and written communications skills
• Ability to make independent decisions and to juggle multiple projects at once, in addition to dealing with ambiguity
• Proactive and have a high level of integrity and consistently demonstrate a positive can-do attitude with the ability to maintain the confidentiality of highly sensitive material with tact and professionalism
• Able to work successfully in a team environment, build effective working relationships inside and outside group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.
• Knowledge of corporate organization and ability to navigate it and knowledge of departmental business practices and tools is required
• A passion for DEI and a commitment to fostering an inclusive workplace culture.
• Creative thinking and problem-solving skills.

Information Security:

Information security is everyone’s responsibility.  A fundamental principle of information security at Rocket Software is that all individuals in the organization have a responsibility for the security and protection of company information and IT Resources over which they have control, according to their role.

Diversity, Inclusion & Equity:

At Rocket we are committed to an inclusive workplace environment, where every Rocketeer can thrive by bringing their full selves to work. Being a Rocketeer means you are part of our movement to continually drive inclusivity, diversity and equity in our workforce.

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What Rocket Software can offer you in Vilnius:

• Health Insurance: Choose from 3 great options!
• Generous Time Off: Enjoy 25 days of annual leave, plus Juneteenth as an extra day off for everyone.
• Rocket enhanced parental leave benefit.
• Easy Sick Days: Get 6 days of fully paid sick leave without needing a medical certificate.
• Employee Assistance Program – Digital Courses & Meditations, Certified Personal Coaching & Personal Therapy sessions.
• Workcation Policy: Enjoy the flexibility to work from a vacation spot, combining work and leisure.
• Choose your own hybrid/remote work model

Annual salary range for this position is between €20,500.00 - €38,100.00 gross before taxes.

Salary range applies only to candidates in Lithuania

Salary offer for the candidate is determined based on the predefined salary ranges for the position and depends on the level of competence and experience of the candidate.

Rocket Software Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Rocket Software Inc. is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Rocket is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please call: 781-577-4321 or send an email to [email protected]. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!