Role : Office Manager
Location : Abu Dhabi
Role Purpose:
The Executive Secretary cum Office Manager provides high-level administrative, analytical, and operational support to the Group CFO. This role manages the Group CFO’s office daily operations, coordinates complex financial reporting schedules, and acts as the primary bilingual liaison for internal and external stakeholders.
Key Accountabilities of the role
Executive & Administrative Support
• Manage calendars: Coordinate complex schedules, high-level meetings, board presentations, and international travel logistics.
• Filter communications: Manage emails, phone calls, and mail, prioritizing critical financial and strategic matters.
• Draft documentation: Prepare bilingual (Arabic/English) correspondence, financial memos, meeting minutes, and board resolutions.
• Maintain confidentiality: Handle highly sensitive corporate, financial, and strategic data with complete discretion.
Office Management & Operations
• Supervise operations: Oversee daily administrative workflows and office systems for the Group CFO's executive suite.
• Manage records: Implement digital and physical filing systems for contracts, financial reports, and other data.
• Coordinate events: Organize group-level finance meetings, bank relationship dinners, and annual auditor workshops.
• Budget control: Monitor and manage the executive office budget, and administrative expenses.
Specialist Skills / Technical Knowledge Required for this role:
Specialist Skills / Technical Knowledge Required for this role:
Bachelor’s degree in business administration, Finance, Accounting, or a related field.
Minimum 10 years of executive administrative experience, with at least 5 years supporting a CFO, Finance Director, or C-suite executive in a large conglomerate or multinational group.
Complete professional fluency (written and spoken) in both Arabic and English.
Advanced proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with ERP systems (SAP, Oracle)
Strong organizational agility, project management skills, analytical thinking, and high emotional
intelligence.
Skills Required
- Bachelor’s degree in business administration, Finance, Accounting, or a related field
- At least 10 years of executive administrative experience
- At least 5 years supporting a CFO, Finance Director, or C-suite executive in a large conglomerate or multinational group
- Complete professional fluency in written and spoken Arabic and English
- Advanced proficiency in Microsoft Office, including Excel, PowerPoint, and Word
- Familiarity with ERP systems such as SAP or Oracle
- Strong organizational agility, project management skills, analytical thinking, and emotional intelligence
What We Do
Abu Dhabi Islamic Bank, A Public Joint Stock Company, is a leading Islamic bank headquartered and listed in Abu Dhabi- UAE with a purpose of being a lifelong partner for customers, colleagues and community. Over the last two decades, ADIB has demonstrated a consistent track record of growth with assets now totaling USD 34 billion. The bank currently serves more than 1 million customers through a balanced proposition that combines a highly-personalized customer experience with world-class digital banking services. ADIB is a full-fledged financial service provider that offers banking solutions for individuals, corporates and affluent customers. In addition, the wider ADIB Group provides brokerage, real estate and property management, payments and insurance services. ADIB has one of the largest distribution networks in the UAE with more than 60 branches. Internationally, the bank has a presence in six strategic markets - Egypt, , the Kingdom of Saudi Arabia, the United Kingdom, Qatar, Sudan and Iraq.
