Executive Support & Office Management
Manage daily operations of the COO's office, including scheduling, correspondence, and document preparation.
Coordinate internal meetings, take minutes, and follow up on action items.
Maintain confidentiality of sensitive information and communications.
Serve as a liaison between departments, the COO’s office, and external stakeholders.
Prepare and compile executive reports, presentations, and meeting materials.
Support documentation, data entry, and file management systems (both digital and physical).
Track deadlines, key performance indicators, and office workflows.
Provide basic graphic design support for internal reports, presentations, invitations, and announcements.
Coordinate with vendors, facilities teams, or contractors on interior design elements related to office upgrades or college events.
Maintain the aesthetic and functional quality of executive workspaces.
Assist with event planning and college functions coordinated by the executive office.
Manage inventory and procurement of office supplies for executive teams.
Perform additional duties as assigned by the COO.
RequirementsRequired:
Bachelor’s degree in Business Administration, Office Management, or a related field.
3+ years of experience in an executive administrative or office management role.
Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, PowerPoint, Adobe Suite).
Strong written and verbal communication skills (English and Arabic preferred).
Excellent organizational and time management abilities.
Experience working in an academic or medical environment.
Familiarity with interior design principles or project coordination.
Knowledge of document/report formatting for executive and institutional use.
Professionalism and discretion.
Attention to detail and problem-solving ability.
Adaptability and initiative.
High degree of cultural and interpersonal sensitivity.
Skills Required
- Bachelor's degree in Business Administration, Office Management, or a related field
- 3+ years of experience in an executive administrative or office management role
- Proficiency with Microsoft Office Suite and basic graphic design tools such as Canva, PowerPoint, or Adobe Suite
- Strong written and verbal communication skills; English and Arabic preferred
- Excellent organizational and time management abilities
- Experience working in an academic or medical environment
- Familiarity with interior design principles or project coordination
- Knowledge of document and report formatting for executive and institutional use
What We Do
Batterjee Medical College (BMC) is a Saudi Arabian higher-education institution specializing in medical and health-sciences education. It offers undergraduate, graduate, and special programs that combine academic learning with clinical training, and operates campuses in Jeddah, Aseer, and Dammam. BMC emphasizes academic excellence, healthcare research, social responsibility, professional ethics, practical competence, and preparation of future healthcare professionals for the Kingdom and region.
