The Office Manager provides office administration and management support to the site. This position performs several functions that are vital in maximizing office efficiency. The Office Manager also assists the Project or General Manager and is the stand-in for administrative management decisions in their absence. The Office Manager is also administratively responsible for payroll and some human resources functions.
Primary Responsibilities:
Coordinates with Corporate HR Staff to serve as an extension of HR in the field.
Responsible for gathering and completing all pre-employment, new hire, PANs, CANs, benefit, and termination paperwork
Assists employees with questions regarding benefits, payroll, human resources policies and procedures
Serves as a member of the pre-screening processes and makes the recommendation for hiring potential job candidates
Assist Project or General Manager with administrative needs as required
Responsible for collecting timesheets and ensuring accuracy
Utilize time capture system and records hours worked for payroll daily
Assist sub-contractors with questions regarding pre-employment requirements
Enter all background pre-employment data for subcontractors and employees
Assist sub-contractors with invoices by emailing pay details on a weekly basis using Seibel software and assists sub-contractors with past open jobs
Perform a wide variety of administrative duties as required by daily operations in the local office
Notify Corporate Human Resources of any outstanding issues, problems, or discrepancies at each location Maintain office supply inventory
Maintain positive relationships with the corporate staff and local staff
Other duties as assigned
Preferred Qualifications
Qualifications:
Education: High School diploma or general education degree (GED); related trade school education required; Associate’s degree preferred
Position Requirements:
Minimum of 4 years of administrative experience
Minimum of 2 years of office or function management experience preferred
Excellent written and verbal communication skills and a strong command of the English language is required.
Human Resources experience is a plus
Technical Skills
Ability to maintain a high level of accuracy in preparing and entering information
Knowledge of Microsoft Office with strong proficiency in Excel and Word
The ability to handle confidential matters with sensitivity
Soft Skills:
Excellent typing and data entry skills
Highly organized and detail oriented
Ability to multi-task and work in a fast-paced environment
Strong organizational, administrative, interpersonal, verbal, and written communication skills
Above average analytical skills
Time management skills; must be able to meet deadlines
Physical Requirements:
Sitting at a desk for 6-8 hours a day
Working on a computer for 6-8 hours a day
Must be able to pass pre-employment screening that includes background and drug testing
Skills Required
- High school diploma or GED
- Related trade school education
- Associate's degree
- Minimum of 4 years of administrative experience
- Minimum of 2 years of office or function management experience
- Excellent written and verbal communication skills
- Strong command of the English language
- Microsoft Office proficiency, including Excel and Word
- Ability to handle confidential matters sensitively
- Excellent typing and data entry skills
- Strong organizational, interpersonal, analytical, and time-management skills
- Ability to pass pre-employment background and drug testing
What We Do
UniTek Global Services is a leading provider of end-to-end fiber and broadband construction across the U.S. and Canada. The company builds, powers, and maintains the broadband infrastructure that connects communities across North America. Their services encompass every phase of construction, from initial planning and engineering to aerial and underground deployment, splicing, and final network validation, ensuring high-quality, scalable connectivity solutions.
