Mecka AI is building the data infrastructure layer for robotics and embodied AI.
We design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems.
We work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware.
We're hiring an Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership.
We're looking for someone who is sharp, analytical, and commercially minded — someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day-to-day and a trusted extension of the leadership team.
If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters — this is the role.
What you will be doingOffice Operations
Own the day-to-day operations of the NYC office — vendor relationships, supplies, facilities, and anything that keeps things running
Set up and maintain systems and processes that make the office efficient and professional
Coordinate events, offsites, team meetings, and visitor logistics
Be the go-to person for anything operational in New York
Business Development Support
Support the BD and sales team with research, outreach coordination, and pipeline tracking
Help prepare decks, briefs, and materials for partner and customer meetings
Assist in managing relationships — tracking touchpoints, following up, keeping things moving
Identify opportunities to improve how we manage and grow commercial relationships
NYC Operations Lead
Serve as the operational point of contact for the New York office
Coordinate across teams — sales, deployments, engineering — to ensure NYC runs smoothly
Flag issues, surface blockers, and solve problems before they escalate
Help onboard new hires and contractors based in New York
3+ years in an office manager, chief of staff, operations, or generalist role at a fast-moving company
Demonstrated ability to manage multiple workstreams simultaneously without dropping balls
Strong written and verbal communication — clear, concise, and professional
Comfortable with data, metrics, and analytical work — not just logistics
Experience hosting events
Prior experience at a startup, tech company, or high-growth environment
Exposure to business development, sales operations, or commercial workflows
Has built or improved internal processes, not just maintained them
Comfortable using tools like Notion, Slack, Google Workspace, and CRM platforms
Has operated as a de facto office lead or chief of staff in a previous role
A natural executor — you see what needs to happen and make it happen
Analytically minded — you bring data and structure to ambiguous problems
Highly organized without being rigid — you adapt fast when priorities shift
Discreet, trustworthy, and professional with sensitive information
Energized by variety — no two days look the same and that's how you like it
Low ego, high output — you care about outcomes, not credit
Be at the center of a fast-growing company doing important work
High trust, high visibility, and direct access to leadership
Real scope — this isn't a gatekeeper role, it's a builder role
Opportunity to grow into broader operations or chief of staff responsibilities over time
Work out of Mecka's New York office alongside a sharp, driven team
If you don't check every box above but believe you can do the job, we encourage you to apply — we're looking for capability and trajectory, not a perfect checklist match.
We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, we will partner with you to meet your needs.
We may use AI-assisted tools to help evaluate applications against the requirements of this role. These tools support our recruiting team in identifying qualified candidates but do not replace human judgment or limit which applications may be reviewed or considered.
Skills Required
- 3+ years of experience in office management, chief of staff, operations, or a generalist role at a fast-moving company
- Ability to manage multiple workstreams simultaneously without dropping responsibilities
- Strong written and verbal communication skills
- Comfort with data, metrics, and analytical work
- Experience hosting events
- Prior experience at a startup, technology company, or high-growth environment
- Exposure to business development, sales operations, or commercial workflows
- Experience building or improving internal processes
- Proficiency with Notion, Slack, Google Workspace, and CRM platforms
- Experience serving as an office lead or chief of staff
What We Do
Mecka AI is a data and infrastructure company that provides high-quality human movement data to accelerate the development of autonomous systems for humanoid robotics. It serves as the data and deployment layer for physical AI, capturing, structuring, and evaluating real-world activity to create labeled datasets that enable robots to learn and deploy reliably in commercial settings.
