Workato is the leading Control and Execution Platform for Enterprise AI — the neutral platform enterprises trust to put AI to work across their business. Workato unifies data, applications, and processes into a single platform so AI can reliably orchestrate business processes in production at enterprise scale. Built on more than a decade of running mission-critical processes for over half the Fortune 500 — including Nasdaq, Amazon, Cisco, Vodafone, Atlassian, and Lucid Motors — Workato turns over 14,000 enterprise systems AI needs to act on into one governed execution layer. For more information, visit workato.com.
Why join us?Ultimately, Workato believes in fostering a flexible, trust-oriented culture that empowers everyone to take full ownership of their roles. We are driven by innovation and looking for team players who want to actively build our company.
But, we also believe in balancing productivity with self-care. That’s why we offer all of our employees a vibrant and dynamic work environment along with a multitude of benefits they can enjoy inside and outside of their work lives.
If this sounds right up your alley, please submit an application. We look forward to getting to know you!
Also, feel free to check out why:
Business Insider named us an “enterprise startup to bet your career on”
Forbes’ Cloud 100 recognized us as one of the top 100 private cloud companies in the world
Deloitte Tech Fast 500 ranked us as the 17th fastest growing tech company in the Bay Area, and 96th in North America
Quartz ranked us the #1 best company for remote workers
We are looking for an exceptional contract Office Manager to ensure smooth operations in our office. This role will report to our Manager, Office Operations while working closely with HR, People Ops and the Executive Teams to foster a positive work environment for the Workato team and guests.
In this role, you will also be responsible to:
Oversee daily office operations and logistics, including mail distribution, inventory management, and office equipment maintenance.
Manage onsite catering and food & beverage vendors, including day-to-day vendor relationships, service quality, inventory levels, and budget compliance.
Coordinate with facility management vendors including cleaning, security, and maintenance services.
Manage office budget and expenditures, including procurement of office supplies and equipment.
Partner with BT and external vendors to manage conference room technology, AV setups, and workspace booking tools.
Plan and execute in-house activities, celebrations, and conferences to support employee morale and engagement.
Handle office-related inquiries and provide general support to visitors and employees.
Ensure office safety and compliance with health, safety, and security regulations, including emergency procedures.
Implement and maintain office procedures and policies.
Bachelor's degree
Minimum of 2+ years as an Office Manager, Administrative Assistant or related role
Tech savvy with knowledge of G suite.
Have reliable transportation and the ability to perform ad hoc tasks outside of office
This is an onsite in-office 5x a week position located in Palo Alto.
Ability to act with integrity, professionalism, and confidentiality
Excellent organizational and time management skills
Exceptional attention to detail and follow-through
Excellent interpersonal skills, high energy, and enthusiasm, team oriented, strong cross-group collaborator
Excellent verbal and written communication skills, and the ability to tailor communication to various audiences
(REQ ID: 2955)
Skills Required
- Bachelor's degree
- At least 2 years of experience as an Office Manager, Administrative Assistant, or in a related role
- Technical proficiency and knowledge of G Suite
- Reliable transportation and ability to perform ad hoc tasks outside the office
- Ability to work onsite in Palo Alto five days per week
- Integrity, professionalism, and confidentiality
- Excellent organizational and time management skills
- Exceptional attention to detail and follow-through
- Excellent interpersonal, verbal, and written communication skills
- High energy, enthusiasm, teamwork, and cross-group collaboration
What We Do
The leader in enterprise automation, Workato helps organizations work faster and smarter without compromising security and governance. Built for Business and IT users, Workato is trusted by over 7,000 of the world's top brands like Gitlab, Toast, Broadcom, Intuit, Autodesk, and HubSpot. Leaders use Workato to automate key processes like Order to Cash, Speed to Lead, HR Onboarding and Offboarding and more.
Why Work With Us
Here at Workato, we are a team moved by innovation — a passion to create the best possible way and the drive to continue to make it better. We also believe in the power of our team, knowing that we only succeed if we all succeed together. Our team uses seven operating principles to help us make better decisions, work as a team, and have fun.
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