The Role
Manage day-to-day operations of Cambridge office, maintain supplies, facilities coordination, shipping/receiving, onboarding support, and event logistics. Provide a polished workplace experience, proactively identify improvements, handle hands-on tasks (lifting, moving furniture), and travel occasionally (10–20%) to Everett. Partner with Facilities Manager and People Team to ensure a safe, organized, and welcoming environment for employees, visitors, and vendors.
Summary Generated by Built In
About Lumafield:
Lumafield was founded in 2019 to upgrade manufacturing.
We are engineers with deep experience across the product development cycle, from initial ideas to shipping hardware, across industries and specializations, who became frustrated by the cost and complexity of modern manufacturing. So we decided to upgrade it.
Engineers make million-dollar decisions every day, and they need tools that give them the greatest possible insight into their products. By offering unprecedented visibility into products, as well as AI-driven tools that highlight problems and generate quantitative data, Lumafield promises to revolutionize the way complex products are created, manufactured, and used across industries. We started with industrial CT scanning, which for us was the most valuable but underutilized tool in the manufacturing toolbox, enabling us to rapidly inspect essential components non-destructively.
We rebuilt the whole system, from X-ray capture, to computer vision analysis, to web-based collaboration, to the entire business model, making the most advanced manufacturing tech more accessible to every industry. Our company, like our platform, is designed for upgrades. We’re building for greater intelligence, autonomy, and speed. For deeper vision, operational excellence, and powerful insights. And then we'll upgrade it all again.
Lumafield is headquartered in Cambridge, MA, and has an office in San Francisco, CA.
About the role:
Lumafield is looking for a proactive, resourceful Office Manager to own the workplace experience across our Cambridge and Everett offices. As a member of the People Team, you’ll create and maintain a workplace where our employees can do their best work, and where every detail reflects the high standards we hold ourselves to.
We're looking for someone who has a strong sense of ownership. You’ll anticipate needs, solve problems before they become problems, and always look for ways to make the workplace better. You'll succeed in this role if you're a self-starter who thrives in a fast-paced environment, has a can-do, figure-it-out mindset, and genuinely enjoys creating an exceptional workplace.
As our Office Manager, you'll be one of the people employees interact with every day. You'll lead by example with a positive attitude, build strong relationships across the company, and help create a workplace that people enjoy coming to. Whether you're welcoming a candidate, setting up lunch, solving an unexpected problem, or helping a teammate, you'll approach every interaction with professionalism, enthusiasm, and a willingness to jump in wherever needed.
This is a full-time, five-day-per-week, in-office role based primarily in our Cambridge, MA office, with occasional travel (10–20%) to our Everett, MA facility.
What you'll do:
- Own the day-to-day operation of our Cambridge office, ensuring the space is stocked, organized, functional, and maintained to a high standard.
- Create an exceptional experience for employees, candidates, customers, vendors, and visitors by maintaining a polished, welcoming, and professional environment.
- Manage day-to-day logistics, including grocery ordering, snacks, beverages, catering, office supplies, shipping and receiving, and mail. This is a hands-on role; you'll regularly unpack deliveries, stock kitchens, prepare and reset meeting spaces, set up and clean up catering.
- Partner closely with our Facilities Manager to coordinate repairs, maintenance, vendors, contractors, and workplace improvement projects.
- Assist with onboarding new employees, own office communications, and provide day-to-day support across our Cambridge and Everett locations.
- Help plan and execute team lunches, celebrations, and office events that strengthen our culture and create a great employee experience.
- Lead by example with a positive attitude and a bias toward action. You’ll proactively identify opportunities to improve the workplace, anticipate the team's needs, and take action without waiting for direction.
- Roll up your sleeves every day. This role regularly involves lifting up to 25 pounds, moving furniture, receiving deliveries, stocking supplies, setting up meeting spaces, and handling the countless details that keep a busy office running efficiently. No task is beneath you if it helps the team succeed.
About you:
- Highly organized with exceptional project management skills and attention to detail.
- Comfortable with hands-on work and willing to roll up your sleeves wherever needed.
- Excellent judgment and follow-through. You reliably get things done.
- Comfortable navigating ambiguity and figuring things out.
- Ability to prioritize competing requests and adapt as priorities change.
- Proactive, resourceful, and positive, with a strong sense of ownership.
- Strong interpersonal skills and the ability to build trust across all levels of the organization.
- Passionate about creating an exceptional workplace and maintaining high standards.
Lumafield offers both competitive cash and equity compensation, as well as a health & wellness stipend, 401k, parental leave, flexible PTO, commuter benefits, company wide events and more!
Lumafield is committed to building a team that represents a variety of backgrounds, perspectives, and skills, because the more inclusive we are, the better our work will be. Do you feel like your skills don’t meet every single requirement listed? We encourage you to apply anyway – If you’re excited about our technology, the opportunity, and are eager to learn more we’d love to hear from you!
In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital domestic partner status, sexual orientation, gender identity, disability, genetic information or veteran status.
Reach out if you want to be a part of what we are building.
Skills Required
- Full-time, five-day-per-week, in-office role based primarily in Cambridge, MA
- Occasional travel (10-20%) to Everett, MA
- Ability to lift up to 25 pounds, move furniture, receive deliveries, and perform hands-on physical tasks
- Highly organized with exceptional project management skills and attention to detail
- Comfortable with hands-on work and willingness to roll up your sleeves
- Excellent judgment, reliable follow-through, and ability to get things done
- Ability to prioritize competing requests and adapt as priorities change
- Proactive, resourceful, positive attitude with a strong sense of ownership
- Strong interpersonal skills and ability to build trust across all levels of the organization
- Experience managing office logistics: grocery/snack ordering, catering setup, office supplies, mail, shipping and receiving
- Experience coordinating vendors, contractors, repairs, maintenance, and workplace improvement projects
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The Company
What We Do
Lumafield is here to make it possible for humanity to solve our hardest problems as quickly as possible. Lumafield has developed the world's first accessible X-Ray CT scanner for engineers. Lumafield’s easy-to-use scanner and cloud-based software give engineers the ability to see their work clearly, inside and out, at an extremely affordable price. Engineers make million-dollar decisions every day, and they need tools that give them the greatest possible insight into their products. By offering unprecedented visibility into products, as well as AI-driven tools that highlight problems and generate quantitative data, Lumafield promises to revolutionize the way complex products are created, manufactured, and used across industries. Founded in 2019, our team includes world-class researchers and industrial designers, PhDs, founders of successful startups, and zero egos. The company is headquartered in Boston, MA and has an office in San Francisco, CA.
