Office Manager (Warsaw)

This role exists to keep our office environment running smoothly, predictably, and without friction for the team. You’ll help us create a comfortable, well-organized workspace and seamless office experience by owning day-to-day operations, vendor coordination, and events.

Location: Warsaw 

Office operations & experience

• Own the day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they become visible to the team.

Budget & administrative control

• Manage office-related expenses and ensure accurate and timely payments.
• Handle invoice tracking and booking in 1C.
• Prepare and monitor the office admin budget.
• Support budget planning and provide visibility into spending.
• Keep financial processes structured, predictable, and under control.

Events & team experience

• Organize office events and team activities (both internal and outdoor).
• Support company-wide events locally in collaboration with the Talent team.
• Build and maintain a reliable network of event vendors.
• Track event budgets and ensure efficient spend.
• Collect feedback after events and turn it into actionable improvements.

Cross-team support

• Support travel coordination processes when needed.
• Help the Talent team with occasional operational tasks (merch, gifts, logistics).
• Partner with internal stakeholders to keep office-related processes aligned.
• Be the go-to person for anything related to office operations.

Must-have

• 2+ years of experience in office management or a similar operational role.
• Strong organizational skills and ability to manage multiple things at once.
• Confident communication with different stakeholders and vendors.
• Proactive mindset — you don’t wait for problems, you prevent them.
• Comfortable working with budgets, numbers, and Excel.
• Upper-Intermediate English or higher.
• Upper-Intermediate Polish or higher.

Nice-to-have

• Experience with 1C and/or HiBob.
• Experience organizing corporate events or team activities.
• Experience working in an international or fast-paced environment.